Scanning Specialist

Wisconsin Neurodiagnostic society; Green Bay (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Prevea Health is hiring a Scanning Specialist to support our EMR workflow. You will scan and index documents, verify accuracy, and ensure timely access to patient information within EpicCare. This role emphasizes attention to detail, confidentiality, and teamwork across clinics.

The position requires a high school diploma or GED and prefers 1-3 years in a healthcare environment. Candidates should possess strong organizational and PC skills and be willing to learn new tasks within scope of

Qualifications

• High School Diploma or GED required.
• 1-3 years healthcare experience preferred.
• Good communication and organizational skills.

Responsibilities

• Operate and maintain scanning equipment to capture high-quality digital images.
• Review documents for clarity and legibility before scanning.
• Index and categorize scanned documents for easy retrieval.
• Verify accuracy of scanned documents against originals.
• Perform quality checks on scanned images and re-scan if necessary.
• Troubleshoot equipment issues and resolve scanning problems.
• Adhere to document management procedures and regulations.
• Maintain an accurate record of scanned documents.
• Ensure confidentiality and security of all documents.

Skills

Willingness to learn

Relationship building

Organizational skills

Customer-centric service

Community involvement

Medical terminology

Customer retention

PC skills

Critical thinking

Epic System navigation

Education

High School Diploma / GED

Tools

Epic System

Job description

Scanning Specialist

Come work where we specialize in you! We have nearly 2,000 reasons for you to consider a career with Prevea Health—they're our employees. We're an organization that values kindness, responsibility, inclusivity, wellness and inspiration. At Prevea, we provide continuous education, training and support so every member of the team contributes to our success. Together we are the best place to get care and the best place to give care.

Job Summary

At Prevea Health the Scanning Specialist plays a key role in maintaining the accuracy and efficiency of Prevea's Electronic Medical Record (EMR) system. This position is responsible for reviewing and accurately scanning incoming documents from clinic locations, ensuring they are properly linked within EpicCare to the appropriate patient record, encounter, or order. The Scanning Specialist supports the delivery of high-quality patient care by ensuring providers and staff have timely access to critical patient information.

What you will do

• Operating and maintaining scanning equipment to capture high-quality digital images.
• Reviewing documents for clarity and legibility before scanning.
• Indexing and categorizing scanned documents for easy retrieval.
• Verifying accuracy of scanned documents, ensuring that they match original hard copy.
• Performing quality checks on scanned images, re-scanning if necessary
• Resolving problems related to document scanning, including troubleshooting equipment issues
• Adhering to the company’s document management procedures and regulations
• Maintaining a record of scanned documents
• Ensuring the confidentiality and security of all documents

Education Qualifications

• High School Diploma and/or GED Required

Experience Qualifications

• 1-3 years experience in a healthcare environment Preferred

Skills and Abilities

• Willingness to learn new roles within scope of practice.
• Demonstrates ability to develop and maintain effective working relationships.
• Demonstrate organizational skills that allow timely patient appointments and appropriate required follow up.
• Presents a courteous and service oriented image through positive and helpful interaction with patients and families, physicians and co-workers.
• Participates in community activities.
• Understanding of Medical Terminology.
• Exceptional customer retention skills.
• Proficiency in PC skills.
• Possesses critical thinking and problem solving skills.
• Understands how to Navigate in the Epic System as needed to complete his/her job

Physical Demands

• Sit - Frequently
• Stand - Occasionally
• Walk - Occasionally
• Bend (Neck) - Frequently
• Squat - Rarely
• Twist/Turn (Neck) - Frequently
• Twist/Turn(Waist) - Occasionally
• Lift/Carry 0-10 lbs. - Frequently
• Lift/Carry 11-25 lbs. - Occasionally
• Lift/Carry 26-35 lbs. - Rarely
• Push/Pull 11-25 lbs. - Rarely
• Push/Pull 51-75 lbs. - Rarely
• Reach (Above shoulder level) - Rarely
• Reach (Below shoulder level) - Constantly
• Simple Grasping (Hands/Arms) - Constantly
• Fine Manipulation (Hands/Arms) - Constantly
• Gross Manipulation (Hands/Arms) - Constantly

Travel Requirements

• 5%

Hearing Requirements

• Hears Whispers < 3 feet - Constantly
• Hears Whispers 3-8 feet - Constantly

Vision Requirements

• Color Discrimination - Constantly
• Near Vision (Correctable to Jaeger 2 or 20/40 binocular) - Constantly
• Distance Vision (Correctable to Snellen chart 20/40 binocular) - Constantly

Prevea is an Equal Employment Opportunity/Affirmative Action employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United State and to complete the required employment eligibility document form upon hire. Prevea participates in E-verify. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify

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E-Verify

Incompliance with federal law, all persons hired will be required to verifyidentity and eligibility to work in the United State and to complete therequired employment eligibility document form upon hire. Prevea participates inE-Verify. To learn more about E-Verify, including your rights andresponsibilities, please visit www.dhs.gov/E-Verify