Scanner

Beacon Staffing Alternatives, Inc.; Baltimore (MD); On-site; USD 28,000 - 40,000; Full time

Job summary

Beacon Staffing Alternatives, Inc. in Baltimore, MD seeks a Records Scanner to prepare, scan, index and protect PHI under HIPAA. You will work with medical records in a fast-paced environment, ensuring accuracy and data entry efficiency.

This role emphasizes attention to detail, confidentiality, and reliable documentation processes, with opportunities to contribute to quality audits and improved scanning workflows.

Qualifications

• High school diploma or GED required.
• Previous experience scanning medical records or working in a healthcare environment preferred.

Responsibilities

• Prepare and organize records for scanning by removing staples, paper clips, and other materials.
• Verify image quality and ensure scanned documents are legible and complete.
• Index and assign documents to the correct patient record.
• Maintain confidentiality of PHI in accordance with HIPAA regulations.
• Conduct quality audits to identify and correct scanning errors.
• Retrieve, file, and archive medical records as needed.
• Communicate with healthcare staff regarding missing or incomplete documentation.
• Maintain document tracking logs and scanning productivity reports.
• Follow established procedures for records retention and destruction.

Skills

Medical records management

Document imaging and scanning

Data entry and indexing

Quality control and auditing

Confidentiality and compliance

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

Scanners

Job description

Job Description

Job Description

Records Scanner is responsible for accurately preparing, scanning, indexing. electronic health

Essential Duties and Responsibilities

• Prepare and organize records for scanning by removing staples, paper clips, and other materials.
• Verify image quality and ensure scanned documents are legible and complete.
• Index and assign documents to the correct patient record.
• Maintain confidentiality of protected health information (PHI) in accordance with HIPAA regulations.
• Conduct quality audits to identify and correct scanning errors.
• Retrieve, file, and archive medical records as needed.
• Communicate with healthcare staff regarding missing or incomplete documentation.
• Maintain document tracking logs and scanning productivity reports.
• Follow established procedures for records retention and destruction.

Qualifications

• High school diploma or GED required.
• Previous experience scanning medical records or working in a healthcare environment preferred.
• Strong attention to detail and accuracy.
• Ability to maintain productivity while handling high-volume document processing.
• Proficient with computers, scanners, and Microsoft Office applications.
• Strong organizational and time management skills.

Required Skills

• Medical records management
• Document imaging and scanning
• Data entry and indexing
• Quality control and auditing
• Confidentiality and compliance
• Attention to detail
• Organizational skills
• Communication skills

Physical Requirements

• Ability to sit, stand, and use a computer for extended periods.
• Ability to lift and move file boxes weighing up to 25 pounds.
• Manual dexterity to handle paperwork and operate scanning equipment.

Preferred Experience

• 1+ years of medical records scanning, health information management, or document imaging experience.