Sarasota-Based Proposal Operations Assistant

Ceres Environmental Services, Inc.; Town of Florida (NY); On-site; USD 52,000 - 58,240; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Travel opportunities

Job summary

Ceres Environmental Services, Inc. is seeking a Proposal Operations Assistant to join the Sarasota office, reporting to the Marketing & Proposal Manager.

This full-time role focuses on supporting proposal development and administrative operations, coordinating across departments, and ensuring timely government submissions. The position requires a BS degree (or equivalent experience), 1–3 years of admin/proposal support, and strong Word/Excel editing skills.

Qualifications

• 1–3 years of administrative support in proposal development, contracts, or legal operations.
• Proficiency in Microsoft Word and Excel; strong editing and grammar.
• Excellent writing and editing skills; detail-oriented.
• Ability to manage multiple priorities and deadlines; strong communication.

Responsibilities

• Assist in preparing documentation for government agency requests and submissions.
• Provide administrative and coordination support to the Proposals team and other departments to ensure timely project execution.
• Complete forms, maintain databases, and manage calendar scheduling.
• Prepare and edit documents, reports, and presentations.
• Organize records; assemble and ship hard-copy binders.

Skills

MS Word & Excel

Editing & writing

Project coordination

Communication

Time management

Education

B.S. degree

Tools

Adobe Acrobat

Foxit PDF Editor

SharePoint

Job description

Ceres Environmental Services, Inc. is seeking a Proposal Operations Assistant to join the Sarasota office, reporting to the Marketing & Proposal Manager.

This full-time role focuses on supporting proposal development and administrative operations, coordinating across departments, and ensuring timely government submissions. The position requires a BS degree (or equivalent experience), 1–3 years of admin/proposal support, and strong Word/Excel editing skills.