Proposal Operations Assistant at Ceres Environmental Services

University of Delaware; Sarasota (FL); On-site; USD 52,000 - 58,240; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) with company match

Paid time off

Travel opportunities

Job summary

The University of Delaware is hiring a Proposal Operations Assistant in Sarasota, FL. The role focuses on supporting proposal development and administrative operations.

Ideal candidates will have a B.S. degree, 1-3 years of administrative experience, and proficiency in Microsoft Word and Excel. Join a team dedicated to making a meaningful impact in community recovery after disasters with opportunities for professional growth.

Qualifications

• 1–3 years of experience in proposal development, contracts administration, or legal operations.
• Proficiency in Microsoft Word and Excel.
• Excellent grammar, technical writing, and editing skills.
• Strong verbal communication and interpersonal skills.

Responsibilities

• Assist in preparing documentation for government agency requests.
• Provide administrative and coordination support to the Proposals team.
• Maintain databases and manage calendar scheduling.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain accurate, up-to-date records and files.

Skills

Attention to detail

Organizational skills

Time management

Verbal communication

Technical writing

Education

B.S. degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Adobe Photoshop

Adobe Illustrator

Job description

Job Title: Proposal Operations Assistant

Location: Sarasota Office, FL 34240

Reports to: Marketing & Proposal Manager

Type: Full‑Time

Compensation Range: $52,000 - $58,240 (hourly non‑exempt); Depending on experience, skills, and qualifications

Benefits: Comprehensive package including medical, dental, vision, 401(k) with company match, paid time off and travel opportunities

Position Summary

Join our dynamic team as a Proposal Operations Assistant, where you’ll play a key role in supporting proposal development and administrative operations. In this fast‑paced environment, you’ll collaborate across departments, manage documentation for government submissions, and ensure compliance with precision and efficiency. If you’re detail‑oriented, highly organized, and thrive on keeping processes running smoothly, this is an excellent opportunity to grow your career while making a meaningful impact.

What You Will Do

• Assist in preparing documentation for government agency requests and proposal submissions, reviewing documents for consistency in formatting and making other improvements as needed.
• Provide administrative and coordination support to the Proposals team and other departments to ensure timely project execution.
• Complete forms, maintain databases, and manage calendar scheduling.
• Prepare as well as edit documents, reports, and presentations ensuring accuracy.
• Maintain office supply inventory and process orders as needed.
• Submit questions and clarification requests to clients and internal teams.
• Collaborate with various departments to gather information for client documentation.
• Organize and maintain accurate, up-to-date records and files.
• Assemble and ship hard‑copy document binders.
• Ensure all internal and external deadlines are met.

Required Qualifications

• B.S. degree required; equivalent combination of education and relevant experience may be considered in lieu of degree.
• 1–3 years of experience providing administrative support in proposal development, contracts administration, or legal operations.
• Proficiency in Microsoft Word and Excel.
• Excellent grammar, technical writing, and editing skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong verbal communication and interpersonal skills with the ability to collaborate with operations team stakeholders, to include Field Operations, Legal, Finance, HR, Safety.
• Exceptional attention to detail, organization, and time management.
• Ability to work overtime to meet project deadlines.

Preferred Qualifications

• Familiarity with Adobe Photoshop and Illustrator.
• Experience in disaster response, defense, or construction industries.

What To Expect

This position requires adaptability and a proactive approach to shifting priorities, especially during active project or proposal cycles.

Why Join Ceres?

At Ceres, you won’t just have a job, you’ll have a mission. Your work will directly impact the speed and strength of community recovery after disasters.

We offer

• Opportunities for professional growth and advancement.
• The chance to make a lasting difference for communities.

Equal Opportunity

Ceres Environmental Services is proud to be an Equal Opportunity and Affiantative Action Employer. All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity or expression, national origin, religion, disability, pregnancy, genetic information, protected veteran status, or any other status protected by applicable law.

Work Authorization

Applicants must be authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Ceres does not sponsor employment‑based visas for this position unless stated otherwise.

E‑Verify

We comply with Federal law by verifying employment eligibility.