Proposal Specialist / Proposal Writer

Ceres Global; Sarasota (FL); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Opportunities for professional growth

Collaborative, mission-driven culture

Job summary

Ceres Global is seeking a Proposal Specialist/Proposal Writer in Sarasota, FL. This role involves preparing proposals and presentations for securing new contracts, responding to over 150 proposals yearly.

The ideal candidate will have a bachelor’s degree and 2+ years of experience in proposal preparation. Proficiency in Microsoft Office and strong writing skills are essential for success in this collaborative environment.

Qualifications

• 2+ years of experience in proposal preparation or technical proposal writing.
• Demonstrated experience in government proposal preparation.
• Industry knowledge in disaster response, defense, or construction preferred.

Responsibilities

• Prepare competitive proposals, presentations, and qualifications.
• Track and manage active and completed proposals.
• Develop compliance matrices and proposal outlines.
• Evaluate and clarify client requirements.
• Produce electronic and hard-copy proposal deliverables.
• Collaborate with subject matter experts.
• Perform quality assurance checks for proposals.
• Analyze unsuccessful proposals for improvement.
• Maintain and update proposal templates.
• Ensure compliance with company data security standards.
• Support other assigned projects as needed.

Skills

Advanced proficiency in Microsoft Office Suite

Exceptional attention to detail

Strong organizational skills

Excellent written and verbal communication

Critical thinking

Ability to work independently

Education

Bachelor’s degree in marketing, Business, Technical Writing

Tools

Adobe Creative Suite

Job description

Location: Sarasota, FL 34240 or Houston, TX (In-office)

Position Type: Full Time Regular

Salary Range: $75,000.00 - $90,000.00

Job Category: Operational/Non-ERD

Job Title: Proposal Specialist / Proposal Writer

Reports to: Marketing & Proposal Manager

Summary of Position

We’re hiring several Proposal Specialist/Proposal Writers to join our expanding Proposal Team. This is a high-impact role responding to approximately 150+ proposals each year, of varying levels of complexity with preparation timelines ranging from 1 week to 2.5 months. As a Proposal Specialist/Proposal Writer, you will be responsible for preparing proposals, presentations, and qualification documents to help secure new contracts.

What You’ll Do

• Prepare competitive proposals, presentations, and qualifications with a geographically dispersed team
• Track and manage active and completed proposals
• Develop compliance matrices and proposal outlines through careful review/analysis of RFPs
• Evaluate and clarify client requirements; participate in pre-proposal meetings
• Produce electronic and hard-copy proposal deliverables
• Collaborate with subject matter experts to gather information
• Perform quality assurance checks for grammar, formatting, consistency, and compliance
• Analyze unsuccessful proposals to improve future submissions
• Maintain and update generic proposal templates and materials
• Ensure compliance with company standards for data security
• Support other assigned projects as needed

What We’re Looking For

• Bachelor’s degree in marketing, Business, Technical Writing, or related field
• 2+ years of experience in proposal preparation or technical proposal writing
• Demonstrated experience in government proposal preparation
• Industry knowledge in disaster response, defense, or construction preferred

Knowledge, Skills, and Abilities

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills with ability to handle multiple deadlines
• Excellent written and verbal communication skills
• Critical thinking and problem-solving abilities
• Ability to work both independently and collaboratively in a fast-paced environment

What to Expect

• Fast-Paced Environment: work on multiple proposals simultaneously, often with tight deadlines
• Collaboration: partner with subject matter experts, project managers, and executives across departments and time zones
• Continuous Learning: exposure to diverse projects across disaster recovery, infrastructure, and environmental services
• Impactful Work: efforts directly contribute to securing new business and supporting communities in need
• Professional Growth: opportunities to refine technical writing, project coordination, and compliance expertise

Physical Demands

• Regularly required to sit, use hands, and reach with arms
• Occasionally required to walk, talk, and hear
• Must occasionally lift and/or move up to 25 lbs.
• Vision requirements: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

Work Environment

Typical office environment with moderate noise from computers, printers, phones, and light customer traffic

Why Join Ceres?

At Ceres, you won’t just have a job, you’ll have a mission. Your work will directly impact the speed and strength of community recovery after disasters.

We offer

• A collaborative, mission-driven culture
• Opportunities for professional growth and advancement
• The chance to make a lasting difference for communities across the U.S.

Equal Opportunity Statement

Ceres Environmental is an Equal Opportunity and Affimative Action Employer. All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.