SAP Office Coordinator — Logistics, Invoicing & Admin

Aston Carter; O'Fallon (IL); On-site; USD 34,000 - 36,000; Full time

Job summary

Aston Carter is seeking an Office Coordinator to support a busy manufacturing facility with SAP order entry, invoicing, and basic accounting support. The role focuses on accurate data entry, shipment processing, and efficient office workflows.

You'll handle SAP order entry, invoice processing, and coordination with transportation partners, while using Excel and Outlook to maintain records and communicate with teams.

Qualifications

• Recent, hands-on experience with SAP.
• A few years of administrative experience, ideally in a manufacturing environment.
• Proficiency with Microsoft Excel for data entry and basic spreadsheets.
• Clear, professional communication via Microsoft Outlook.

Responsibilities

• Enter customer orders accurately into SAP and keep information up to date.
• Support transportation coordination with route settlement and shipment documentation.
• Prepare and process customer invoices in a timely and accurate manner.
• Assist with basic accounts payable and accounts receivable activities as needed.
• Use Microsoft Excel for data entry, tracking, and reporting tasks.
• Communicate through Outlook to coordinate with internal teams, customers, and transportation partners.
• Provide general administrative support to the General Manager to help the facility run smoothly.
• Maintain organized records for orders, shipments, invoices, and other docs.
• Collaborate with colleagues in office and manufacturing to support three primary customer accounts.
• Assist with other basic office duties as needed.

Skills

SAP

Administrative experience

Excel

Outlook

Attention to detail

Organization

Team work

Tools

SAP

Excel

Outlook

Job description

Aston Carter is seeking an Office Coordinator to support a busy manufacturing facility with SAP order entry, invoicing, and basic accounting support. The role focuses on accurate data entry, shipment processing, and efficient office workflows.

You'll handle SAP order entry, invoice processing, and coordination with transportation partners, while using Excel and Outlook to maintain records and communicate with teams.