Office Coordinator

Talentify; Ventura (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Talentify is seeking a detail-oriented Office Coordinator to support daily operations in our Ventura, CA office. You will process purchase orders, perform high-volume data entry, and track orders from creation to completion while keeping systems current in SAP and basic Excel spreadsheets.

The role offers a long-term contract-to-hire path in a fast-paced environment, with opportunities to learn enterprise systems and grow administrative skills while delivering excellent customer service and

Qualifications

• Detail-oriented with high data-entry accuracy.
• Experience providing administrative support in an office.
• Excellent verbal and written communication.
• Customer service experience with timely updates.
• Ability to process purchase orders and follow procedures.
• Basic Excel for data tracking.
• Ability to learn SAP or similar enterprise systems.
• Strong organizational skills and multi-tasking.
• Reliable and consistent in meeting deadlines.

Responsibilities

• Process purchase orders accurately and timely.
• Perform high-volume data entry with accuracy.
• Track and monitor purchase orders from creation to completion.
• Enter and update information in SAP and other systems.
• Use basic Excel to maintain spreadsheets.
• Provide general administrative support.
• Deliver professional customer service with inquiries and updates.
• Collaborate with team for smooth office operations.
• Perform miscellaneous admin tasks.

Skills

Data entry accuracy

Administrative support

Communication skills

Customer service

Purchase orders

Excel basics

SAP familiarity

Organization

Reliability

Job description

Job Title: Office Coordinator / Administrative CoordinatorJob Description

We are seeking a detail-oriented Office Coordinator / Administrative Coordinator to support daily operations by processing purchase orders, performing accurate data entry, tracking and following up on purchase orders, and handling a variety of administrative tasks. This role offers a long-term contract-to-hire opportunity in a collaborative office environment with consistent workflow, opportunities for overtime, and flexible support for work-life balance.

Responsibilities

• Process purchase orders accurately and in a timely manner, ensuring all required information is complete and correct.
• Perform high-volume data entry with strong attention to detail, maintaining accuracy across all systems and documents.
• Track and monitor purchase orders from creation through completion, proactively following up on status as needed.
• Enter and update information in SAP and other internal systems to keep records current and organized.
• Use basic Excel to maintain spreadsheets, track data, and support reporting needs.
• Provide general administrative support to the office, including organizing documents, filing, and handling routine correspondence.
• Deliver professional customer service by responding to inquiries, resolving issues, and communicating updates clearly and promptly.
• Collaborate with team members to ensure smooth office operations and consistent process execution.
• Perform miscellaneous administrative tasks as assigned to support overall business needs.

Essential Skills

• Strong data entry skills with a high level of accuracy and attention to detail.
• Demonstrated administrative support experience in an office environment.
• Excellent communication skills, both verbal and written, to interact effectively with internal and external stakeholders.
• Customer service experience, including handling inquiries and providing timely updates.
• Ability to process purchase orders and follow established procedures.
• Basic proficiency in Excel for data tracking and simple spreadsheet tasks.
• Ability to learn and utilize SAP or similar enterprise systems.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Reliability and consistency in completing tasks and meeting deadlines.

Additional Skills & Qualifications

• Experience using SAP for data entry and purchase order processing is a strong plus.
• Previous experience in a coordinator, office support, or administrative role.
• Comfort working in a fast-paced environment with consistent workload.
• Ability to work both independently and collaboratively within a team.
• Flexibility to occasionally work