Samples Shipping Coordinator

Trinchero Family Estates -us; Napa (CA); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Disability benefits

Paid time off (PTO)

Wellness programs

Fertility and family building benefits

401(k) with discretionary profit‑share

Job summary

Trinchero Family Estates in Napa, CA is seeking a Samples Shipping Coordinator to process Marketing Sample requests and Export Orders with accuracy and speed. You will communicate clearly with internal customers and vendors, manage multiple tasks, and ensure on-time shipments.

The role requires problem-solving, attention to detail, and adherence to shipping compliance. Experience with SAP and ShipCompliant is a plus, and a California driver's license is required.

Qualifications

• High School Diploma or equivalent required.
• Two or more years of shipping/warehouse experience preferred.
• Accuracy, attention to detail and the ability to follow through are essential.
• Excellent organizational and communication skills.
• Experience in customer service required.
• Ability to accurately follow instructions and take direction.
• Ability to problem solve and multitask.
• Valid California drivers’ license with the ability to provide and maintain a clean/acceptable DMV report.

Responsibilities

• Process outbound Marketing Sample orders from various sources via SAP and ShipCompliant.
• Support Export Order Processing tasks as needed.
• Maintain excellent communication with customers, providing transparency into availability of inventory and delivery expectations.
• Prepare documents such as packing lists and invoices for domestic and international shipments.
• Determine best shipping method for materials, using knowledge of shipping procedures, compliance, routes, and rates.
• Track, redirect and troubleshoot shipments as needed for successful delivery.
• Monitor and stay within compliance laws and shipping requirements for all order fulfillment.
• Document issues, identify corrective actions for damages and shortages, and maintain key performance metrics related to shipment data, and damages for reporting and accounting.
• Assist with creating shipping labels for Marketing team shipping needs.

Skills

Shipping experience

Attention to detail

Communication skills

Customer service

Driving license

Multitasking

Problem solving

Education

High School Diploma or equivalent

Tools

SAP

ShipCompliant

Job description

Samples Shipping Coordinator

Req ID: 7092

Department: Supply Chain

Status: Reg F-T Non-Exempt, Nonexempt

Location: Napa, California (US-CA)

Workplace Location:

Samples Shipping Coordinator is responsible for processing Marketing Sample requests and Export Order Processing across the organization efficiently and with a high level of accuracy to meet the needs of the business. This person is a clear communicator who can multitask and prioritize and is comfortable working with many internal customers/partners, in addition to working with outside vendors. Logistics coordination and troubleshooting basic compliance and shipping challenges are key components of this role. This role requires adherence to established processes while consistently delivering excellent customer service.

Essential Functions

• Process outbound Marketing Sample orders from various sources via SAP and ShipCompliant.
• Support Export Order Processing tasks as needed.
• Maintain excellent communication with customers, providing transparency into availability of inventory and delivery expectations.
• Prepare documents such as packing lists and invoices for domestic and international shipments.
• Determine best shipping method for materials, using knowledge of shipping procedures, compliance, routes, and rates.
• Track, redirect and troubleshoot shipments as needed for successfully delivery
• Monitor and stay within compliance laws and shipping requirements for all order fulfillment
• Document issues, identify corrective actions for damages and shortages, and maintain key performance metrics related to shipment data, and damages for reporting and accounting.
• Assist with creating shipping labels for Marketing team shipping needs.

Qualifications

• Education: High School Diploma or equivalent required.
• Years of Experience: Two or more years of experience with shipping/warehouse preferred.
• Accuracy, attention to detail and the ability to follow through are essential.
• Excellent organizational and communication skills.
• Experience in customer is service required.
• Ability to accurately follow instructions and take direction.
• Ability to problem solve and multitask.
• Valid California drivers’ license with the ability to provide and maintain a clean/acceptable DMV report.

Working Conditions

• Moderate to heavy physical work, including moving wine cases, heavy packages, and shipping supplies; frequent bending, lifting up to 50 lbs., and sorting.
• Occasional long and irregular hours.
• Frequent deadline pressures.
• Ability to handle numerous projects in progress at one time.

Salary Range: $31.55 - $38.60

The starting pay will be based on several factors, including but not limited to experience, training, education, and geographic location. TFE offers a comprehensive benefits package that includes medical, dental, vision, life insurance coverage, disability benefits, PTO, wellness programs and fertility and family building benefits. We also provide a 401(k) plan where TFE may make a discretionary profit-sharing contribution.

Trinchero Family Estates provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Trinchero Family Estates complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nearest Major Market: Napa

Job Segment: Logistics, Supply Chain, Fulfillment, Compliance, Supply, Operations, Legal