Sample Logistics & Sourcing Coordinator

JCPenney; New York (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

Catalyst Brands is seeking a Sample Intake Coordinator (Sourcing Assistant) in New York to support sourcing, merchandising, and product development by logging, tracking, storing, and distributing product samples.

The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office, capable of handling multiple tasks in a fast-paced retail environment, with opportunities for growth and benefits.

Qualifications

• High school diploma or equivalent required.
• 1 year of administrative/retail/inventory/logistics experience preferred.
• Proficiency with Microsoft Office applications (Outlook, Excel, Teams).
• Strong attention to detail and organizational skills.
• Ability to prioritize work and manage multiple requests simultaneously.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Receive, inspect, and document incoming product samples.
• Maintain accurate sample tracking records and inventory logs.
• Organize and store samples for easy retrieval and proper maintenance.
• Coordinate delivery, pickup, and redistribution of samples to partners.
• Monitor sample inventory and follow up on overdue or missing samples.
• Prepare samples for meetings, line reviews, and product evaluations.
• Ensure sample rooms and storage areas are organized and compliant with standards.
• Identify damaged, outdated, or excess samples and facilitate disposition.
• Support shipping and receiving, including labeling and packing samples for distribution.
• Communicate with vendors and internal partners regarding sample status and requests.
• Perform data entry and maintain records in applicable systems.
• Assist with special projects and administrative tasks.

Skills

Attention to detail

Organizational skills

Communication skills

Prioritization & multitasking

Independent & collaborative work

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate degree or related coursework in business/supply chain

Job description

Catalyst Brands is seeking a Sample Intake Coordinator (Sourcing Assistant) in New York to support sourcing, merchandising, and product development by logging, tracking, storing, and distributing product samples.

The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office, capable of handling multiple tasks in a fast-paced retail environment, with opportunities for growth and benefits.