Junior Photo Producer & Sample Coordinator

Catalyst Brands LLC; New York (NY); On-site; USD 57,000 - 104,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

401(k) with Company match

Associate discount

Job summary

Catalyst Brands LLC is seeking a Photo & Sample Coordinator to bridge Merchandising, Creative, Producers, and the Plano Photo Studio. You will manage end-to-end sample coordination, including ordering, tracking, shipping, receiving, and style-out prep, while supporting producers across the production lifecycle.

In this role you will coordinate pre-production, production logistics, on-set execution, and post-production wrap, developing strong operational, organizational, and production management

Qualifications

• 2–4+ years of experience in sample coordination, studio operations, or fashion photo production.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.
• Experience with production tracking or sample management systems (Creative Force, ShotFlow, LetsFlo, etc.) a plus.
• Proficiency in Microsoft Office, Excel, and Google Workspace tools.

Responsibilities

• Own the end-to-end sample lifecycle from request through return.
• Manage daily sample tracking, organization, and movement for New York–based shoots.
• Coordinate shipments to and from the Plano Photo Studio for eCommerce shoots.
• Maintain accurate documentation for all sample check-ins, barcoding, shipping, and returns.
• Validate sample receipts against shot lists and identify missing or incorrect product before production.
• Track missing or delayed samples and communicate proactively with cross-functional partners.
• Maintain sample rooms and organization standards to ensure inventory is production-ready.
• Coordinate production schedules, documents, and vendor communications under Producers.
• Assist with pre-production planning, on-set execution, call sheets, shot lists, prop sourcing, catering, and schedules.
• Assist with location logistics, talent coordination, wardrobe preparation, prop management, and studio readiness.
• Support shoot-day execution by resolving production issues and coordinating with cross-functional partners.
• Help manage production budgets, purchase orders, invoices, and expense reconciliation.
• Help coordinate cast fittings, style-outs, and shoot setup logistics.
• Communicate with creative, studio, and post-production teams to ensure timelines and deliverables are met.
• Collaborate with Plano/NJ Photo Studio teams to align on eCommerce shoot schedules and sample shipments.
• Support building and maintaining eCommerce shot lists in coordination with Merchandising and Studio Operations.
• Ensure all samples are delivered on time and accurately documented in production systems.
• Maintain production trackers, calendars, and databases for shoot readiness.
• Help develop and document SOPs for sample management and photo coordination workflows.
• Maintain production documentation including call sheets, contact lists, schedules, production books, and shoot archives.
• Support post-shoot wrap, including returns, archiving, and inventory reconciliation.

Skills

Organizational skills

Attention to detail

Multitasking

Communication

Problem solving

Tools

Creative Force

ShotFlow

LetsFlo

Job description

Catalyst Brands LLC is seeking a Photo & Sample Coordinator to bridge Merchandising, Creative, Producers, and the Plano Photo Studio. You will manage end-to-end sample coordination, including ordering, tracking, shipping, receiving, and style-out prep, while supporting producers across the production lifecycle.

In this role you will coordinate pre-production, production logistics, on-set execution, and post-production wrap, developing strong operational, organizational, and production management