Sample Logistics Coordinator – Private Brands

Socket.dev; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health and wellness coverage

401(k) match

Paid time off

Eight paid holidays

Tuition reimbursement

Merchandise discounts

Performance-based incentives

Annual merit review

Employee Assistance Program (EAP)

Volunteer opportunities

Job summary

Macy’s is seeking a Sample Coordinator to manage the flow and lifecycle of product samples across private brands. This role collaborates with Product, Buying, and Design teams to track, record, and distribute samples, ensuring accuracy and timely arrival.

Key responsibilities include maintaining the sample logbook, resolving shipping issues, and supporting showroom setup while fostering strong vendor relationships and continuous process improvements.

Qualifications

• High School diploma or equivalent.
• Proficiency in basic mathematics including addition, subtraction, multiplication, and division; ability to compute rates, ratios, and percentages; and experience in interpreting data visualizations.
• Flexibility in working hours based on department and company needs.
• Ability to access and review written and electronic information, and to move within the work environment and interact with workplace materials.
• Strong communication and collaboration across functions and levels is essential.

Responsibilities

• Track samples using PLM System and coordinate with OSO and LDP partners.
• Maintain the sample logbook and ensure accurate record keeping across teams.
• Oversee end-to-end sample management: receiving, recording, and delivering to internal departments; archive previous seasons.
• Troubleshoot and resolve shipping and logistics issues independently.
• Update and manage vendor database with current contact information and logs.
• Handle all vendor communications regarding samples in a timely manner.
• Assist teams with showroom setup and breakdown.
• Foster strong vendor relationships and drive improvements in sample management processes.
• Promote a culture of acceptance and collaboration across the organization.

Skills

Operational Acumen

Collaboration

Ownership & Accountability

Results-Driven

Communication Skills

Education

High School diploma or equivalent

Tools

PLM System

Office software

Job description

Macy’s is seeking a Sample Coordinator to manage the flow and lifecycle of product samples across private brands. This role collaborates with Product, Buying, and Design teams to track, record, and distribute samples, ensuring accuracy and timely arrival.

Key responsibilities include maintaining the sample logbook, resolving shipping issues, and supporting showroom setup while fostering strong vendor relationships and continuous process improvements.