Sample Inventory & Logistics Coordinator

Stefanini North America and APAC; New York (NY); On-site; USD 35,000 - 52,000; Full time

Job summary

Stefanini Group in New York, NY is seeking a diligent Sample Coordinator to manage the intake, organization, and distribution of product samples across departments. You will maintain an accurate inventory, label by brand and product type, and prepare samples for meetings and pitches.

You will track movements using inventory software, coordinate returns or disposal per protocols, and keep the sample room clean and accessible.

Qualifications

• Experience in sample management or related field preferred.
• Strong organizational skills and attention to detail.
• Basic proficiency with Excel and inventory tools.
• Ability to multitask in a dynamic environment.
• Excellent verbal and written communication.

Responsibilities

• Unpack and check in incoming sample shipments, ensuring accuracy and completeness.
• Organize and maintain sample inventory, categorizing samples by brand and product type.
• Track the movement of samples within the company using inventory management software.
• Prepare samples for meetings, presentations, and other departmental needs.
• Coordinate the return or disposal of samples following company protocols.
• Maintain a clean and organized sample room, ensuring samples are easily accessible.
• Communicate any discrepancies or missing samples to the team promptly.
• Support additional sample room and merchandising tasks as assigned.

Skills

Detail-oriented

Strong organizational skills

Excellent communication

Ability to multitask

Independent after training

Tools

Microsoft Excel

Inventory management software

Job description

Stefanini Group in New York, NY is seeking a diligent Sample Coordinator to manage the intake, organization, and distribution of product samples across departments. You will maintain an accurate inventory, label by brand and product type, and prepare samples for meetings and pitches.

You will track movements using inventory software, coordinate returns or disposal per protocols, and keep the sample room clean and accessible.