Sales Support & Outreach Coordinator

XpertDox; Scottsdale (AZ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Unlimited PTO

Parental leave

Wellness program

Friday lunch

Snacks

High-ownership role

Direct CXO reporting

401K

Job summary

XpertDox, headquartered in Scottsdale, Arizona, seeks an organized Administrative Coordinator to support the Sales team and drive efficient operations.

You will manage calendars, arrange travel, coordinate meetings and events, assist with CRM updates, and help Marketing align campaigns and collateral. This is a high-ownership role reporting directly to the CXO in a fast-growing, collaborative environment with generous benefits.

Qualifications

• Strong organizational and time-management skills; able to prioritize effectively.
• Sales experience or relevant coursework (preferred).
• Proficiency with Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills.
• High attention to detail, with strong proofreading/editing ability.
• Comfortable learning new software systems quickly.

Responsibilities

• Provide administrative support to Sales Executives (calendar management, scheduling, travel).
• Coordinate meetings, conferences, and special events (agendas, materials, logistics, follow-ups).
• Support sales outreach (prospect lists, sequencing support, CRM updates, follow-up tracking).
• Collaborate with Marketing to align campaigns, share lead feedback, and support collateral/events.

Skills

Organizational skills

Sales experience

Microsoft Office

Communication

Proofreading/editing

Learning new software

Tools

Microsoft Office

Google Workspace

Job description

XpertDox, headquartered in Scottsdale, Arizona, seeks an organized Administrative Coordinator to support the Sales team and drive efficient operations.

You will manage calendars, arrange travel, coordinate meetings and events, assist with CRM updates, and help Marketing align campaigns and collateral. This is a high-ownership role reporting directly to the CXO in a fast-growing, collaborative environment with generous benefits.