Sales Support & Executive Assistant — Growth Enabler

FASTSIGNS of West Metro, MN; Minnesota; On-site; USD 21,000 - 33,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Job summary

FASTSIGNS is seeking an Executive Assistant / Sales Support Coordinator to back the Outside Sales Representative and streamline client interactions from first contact to delivery.

You will prepare proposals, manage schedules, and coordinate between sales, production, and installation teams to move projects forward efficiently. A background in admin/support and CRM tools is highly valued.

Qualifications

• 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred
• High school diploma or equivalent (college coursework a plus)
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proactive, dependable, and able to work independently with minimal supervision
• Comfortable working with CRM systems, email, scheduling tools, and production/order software
• Excellent follow-through and time management skills
• Ability to sit and work at a computer for extended periods (4 hours or more)
• Ability to work under pressure while producing high-volume, high-quality work
• Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up.

Responsibilities

• Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication on behalf of the sales rep via email, phone, and in person daily.
• Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.

Skills

Administrative support

Sales support

Customer service

CRM experience

Communication skills

Education

High school diploma

Tools

CRM systems

Email tools

Scheduling software

Production/order software

Job description

FASTSIGNS is seeking an Executive Assistant / Sales Support Coordinator to back the Outside Sales Representative and streamline client interactions from first contact to delivery.

You will prepare proposals, manage schedules, and coordinate between sales, production, and installation teams to move projects forward efficiently. A background in admin/support and CRM tools is highly valued.