Growth-Focused Sales Support Executive Assistant

FASTSIGNS Parker/Castle Rock; Fort Worth (TX); On-site; USD 17,000 - 27,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Job summary

FASTSIGNS Parker/Castle Rock is hiring an Executive Assistant / Sales Support Coordinator to back our Outside Sales Representative. You will help manage priorities, schedules, and customer follow-up, and prepare estimates, proposals, contracts, and work orders to keep quotes moving toward completion.

This role requires excellent communication, strong organizational skills, and the ability to work independently in a fast-paced environment.

Qualifications

• 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred
• High school diploma or equivalent (college coursework a plus)
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proactive, dependable, and able to work independently with minimal supervision

Responsibilities

• Act as the primary internal point of contact supporting the Outside Sales Representative, managing priorities, schedules, and customer follow-up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication via email, phone, and in person daily.
• Track opportunities, follow-ups, and deadlines to ensure no leads or projects fall through the cracks.
• Support daily sales operations by organizing information and preparing materials for client meetings.
• Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
• Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center.

Skills

Administrative support

Sales support

Customer service

Executive assistance

Education

High school diploma or equivalent

Tools

CRM systems

Email scheduling tools

Production/order software

Job description

FASTSIGNS Parker/Castle Rock is hiring an Executive Assistant / Sales Support Coordinator to back our Outside Sales Representative. You will help manage priorities, schedules, and customer follow-up, and prepare estimates, proposals, contracts, and work orders to keep quotes moving toward completion.

This role requires excellent communication, strong organizational skills, and the ability to work independently in a fast-paced environment.