Executive Assistant / Sales Support Coordinator

FASTSIGNS®; Fort Worth (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive Pay

Paid Vacation and Holidays

Performance Bonus

Ongoing Training Opportunities

401(k)

401(k) matching

Job summary

FASTSIGNS® in Fort Worth, Texas, is looking for an Executive Assistant / Sales Support Coordinator. This key role involves supporting the Outside Sales Representative and ensuring smooth project completion through effective communication and organization.

The ideal candidate will have 3+ years of experience in administrative or sales support, exceptional organizational skills, and the ability to manage multiple tasks in a fast-paced environment. The position offers competitive pay and benefits including performance bonuses and ongoing training.

Qualifications

• 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred.
• Detail-oriented and able to manage multiple priorities.
• Comfortable working with CRM systems and production/order software.

Responsibilities

• Act as the primary internal point of contact supporting the Outside Sales Representative.
• Assist with preparing estimates, proposals, contracts, and work orders.
• Coordinate between sales, production, and installation teams.

Skills

Organizational skills

Verbal communication

Written communication

Time management

Proactivity

Education

High school diploma or equivalent

Tools

CRM systems

Email tools

Scheduling tools

Job description

Executive Assistant / Sales Support Coordinator

FASTSIGNS 008 Central/ West FW – is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery.

Responsibilities

• Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow‑up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication on behalf of the sales rep via email, phone, and in person daily.
• Track opportunities, follow‑ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
• Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
• Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
• Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation.
• Handle sensitive information with discretion and professionalism.

Qualifications

• 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred.
• High school diploma or equivalent (college coursework a plus).
• Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment.
• Strong written and verbal communication skills.
• Proactive, dependable, and able to work independently with minimal supervision.
• Comfortable working with CRM systems, email, scheduling tools, and production/order software.
• Excellent follow‑through and time management skills.
• Ability to sit and work at a computer for extended periods (4 hours or more).
• Ability to work under pressure while producing high‑volume, high‑quality work.

Benefits / Perks

• Competitive Pay
• Paid Vacation and Holidays
• Performance Bonus
• Ongoing Training Opportunities
• 401(k)
• 401(k) matching

Apply today!

Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation? If so, we would love to meet you. This is an opportunity to become the right‑hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.