Sales & Purchasing Specialist: Order, Billing & Ops

SWK Technologies, Inc.; New York (NY); On-site; USD 55,000 - 90,000; Full time

Job summary

SWK Technologies, Inc. is seeking a highly organized Sales and Purchasing Specialist to support purchasing, order management, billing, and accounting processes.

This role requires meticulous attention to detail and the ability to coordinate across multiple teams to ensure orders are processed accurately and on time. You will place orders, track payments, and maintain records in ERP systems like Acumatica, while collaborating with Sales, Renewals, and Accounting to resolve issues and drive

Qualifications

• Purchasing, billing, sales operations, AP/AR, order management experience preferred.
• Experience with ERP/accounting systems; Acumatica experience preferred.
• Excellent attention to detail, organization, and follow-through.
• Strong mathematical and problem-solving skills.
• Ability to manage multiple transactions and deadlines simultaneously.

Responsibilities

• Place and track customer orders after payment is received and confirmed.
• Coordinate with vendors and maintain positive, professional vendor relationships.
• Process vendor payments and maintain accurate order and billing records.
• Track outstanding and payment-pending orders.
• Communicate order status, delays, and issues to internal teams.
• Research and help resolve order, payment, vendor, and billing discrepancies.
• Maintain monthly billing activities in Acumatica.
• Prepare and send accurate customer invoices.
• Calculate monthly Sage partner commissions and maintain supporting documentation.
• Enter accounts payable transactions accurately and on time.
• Assist the Accounting team with month-end close activities.
• Help reconcile purchasing, billing, and payment discrepancies.
• Work closely with Sales, Renewals, Customer Account Management, and Accounting.
• Respond to internal questions regarding orders, billing, purchasing, and payment status.
• Maintain accurate records to support efficient processing and financial reporting.
• Identify potential delays or issues and communicate them proactively.
• Support process improvements that increase accuracy and efficiency.

Job description

SWK Technologies, Inc. is seeking a highly organized Sales and Purchasing Specialist to support purchasing, order management, billing, and accounting processes.

This role requires meticulous attention to detail and the ability to coordinate across multiple teams to ensure orders are processed accurately and on time. You will place orders, track payments, and maintain records in ERP systems like Acumatica, while collaborating with Sales, Renewals, and Accounting to resolve issues and drive