Sales and Purchasing Specialist

SWK Technologies, Inc.; Connecticut; Sur place; USD 60 000 - 75 000; Plein temps

Résumé du poste

SWK Technologies, Inc. is seeking a highly organized Sales and Purchasing Specialist to support purchasing, order management, billing, and accounting processes across teams.

You will place and track orders, coordinate with vendors, process payments, generate invoices, and help close month-end activities in Acumatica while maintaining accurate records and proactive communication.

Qualifications

• Experience in purchasing, billing, or related operations.
• Familiarity with ERP/accounting systems; Acumatica preferred.
• Excellent attention to detail, organization, and follow-through.
• Strong math and problem-solving abilities.
• Ability to manage multiple transactions and deadlines.
• Strong written and verbal communication skills.
• Degree in Business Administration, Accounting, Finance, or related field.

Responsabilités

• Place and track customer orders after payment is received and confirmed.
• Coordinate with vendors and maintain vendor relationships.
• Process vendor payments and maintain billing records.
• Maintain monthly billing activities in Acumatica.
• Prepare and send accurate customer invoices.
• Assist the Accounting team with month-end close activities.
• Communicate order status, delays, and issues to internal teams.
• Cross-functional support with Sales, Renewals, and Accounting.
• Identify potential delays or issues and communicate them proactively.

Connaissances

Purchasing

Billing

Order management

AP/AR

ERP accounting systems

Acumatica

Attention to detail

Organization

Communication skills

Formation

Bachelor's in Business Administration

Outils

Acumatica

Description du poste

We are looking for a highly organized and detail-oriented Sales and Purchasing Specialist to support our purchasing, order management, billing, and accounting processes.

This role is ideal for someone who enjoys keeping things organized, tracking details from start to finish, and working across multiple teams to make sure orders are processed, vendors are paid, customers are billed accurately, and everyone has the information they need.

What You’ll Do

Purchasing & Order Management

• Place and track customer orders after payment is received and confirmed.
• Coordinate with vendors and maintain positive, professional vendor relationships.
• Process vendor payments and maintain accurate order and billing records.
• Track outstanding and payment-pending orders.
• Communicate order status, delays, and issues to internal teams.
• Research and help resolve order, payment, vendor, and billing discrepancies.

Billing & Accounting Support

• Maintain monthly billing activities in Acumatica.
• Prepare and send accurate customer invoices.
• Calculate monthly Sage partner commissions and maintain supporting documentation.
• Enter accounts payable transactions accurately and on time.
• Assist the Accounting team with month-end close activities.
• Help reconcile purchasing, billing, and payment discrepancies.

Cross-Functional Support

• Work closely with Sales, Renewals, Customer Account Management, and Accounting.
• Respond to internal questions regarding orders, billing, purchasing, and payment status.
• Maintain accurate records to support efficient processing and financial reporting.
• Identify potential delays or issues and communicate them proactively.
• Support process improvements that increase accuracy and efficiency.

Requirements

• Experience in purchasing, billing, sales operations, AP/AR, order management, or a related function preferred.
• Experience with ERP/accounting systems; Acumatica experience preferred.
• Excellent attention to detail, organization, and follow-through.
• Strong mathematical and problem-solving skills.
• Ability to manage multiple transactions and deadlines simultaneously.
• Strong written and verbal communication skills.
• Degree in Business Administration, Accounting, Finance, or a related field preferred; equivalent experience will be considered.