Sales and Purchasing Specialist

SWK Technologies, Inc.; Pennsylvania; On-site; USD 52,000 - 76,000; Full time

Job summary

SWK Technologies, Inc. is seeking a Sales and Purchasing Specialist to support purchasing, order management, billing, and accounting processes.

The role involves coordinating with vendors, processing orders after payment, tracking statuses, and ensuring accurate records across teams. You will work closely with Sales, Renewals, Customer Accounts, and Accounting to keep information flowing and problems resolved quickly.

Qualifications

• Experience in purchasing, billing, sales operations, AP/AR, or order management.
• Experience with ERP/accounting systems; Acumatica experience preferred.
• Excellent attention to detail, organization, and follow-through.
• Strong mathematical and problem-solving skills.
• Ability to manage multiple transactions and deadlines simultaneously.
• Strong written and verbal communication skills.
• Degree in Business Administration, Accounting, Finance, or related field preferred; equivalent experience will be considered.

Responsibilities

• Purchasing & Order Management: Place and track customer orders after payment is received and confirmed; coordinate with vendors and maintain vendor relationships; process vendor payments; track outstanding orders; communicate status to internal teams; resolve discrepancies.
• Billing & Accounting Support: Maintain monthly billing activities in ERP, prepare customer invoices, calculate commissions and maintain documentation, enter accounts payable, assist month-end close, reconcile discrepancies.
• Cross-Functional Support: Work with Sales, Renewals, Customer Account Management, and Accounting; respond to internal questions; maintain records; identify delays and communicate them; support process improvements.

Skills

Purchasing

Billing

Sales operations

AP/AR

Order management

Education

Bachelor's degree in Business/Finance

Tools

Acumatica

ERP software

Job description

We are looking for a highly organized and detail-oriented Sales and Purchasing Specialist to support our purchasing, order management, billing, and accounting processes.

This role is ideal for someone who enjoys keeping things organized, tracking details from start to finish, and working across multiple teams to make sure orders are processed, vendors are paid, customers are billed accurately, and everyone has the information they need.

What You’ll Do

Purchasing & Order Management

• Place and track customer orders after payment is received and confirmed.
• Coordinate with vendors and maintain positive, professional vendor relationships.
• Process vendor payments and maintain accurate order and billing records.
• Track outstanding and payment-pending orders.
• Communicate order status, delays, and issues to internal teams.
• Research and help resolve order, payment, vendor, and billing discrepancies.

Billing & Accounting Support

• Maintain monthly billing activities in Acumatica.
• Prepare and send accurate customer invoices.
• Calculate monthly Sage partner commissions and maintain supporting documentation.
• Enter accounts payable transactions accurately and on time.
• Assist the Accounting team with month-end close activities.
• Help reconcile purchasing, billing, and payment discrepancies.

Cross-Functional Support

• Work closely with Sales, Renewals, Customer Account Management, and Accounting.
• Respond to internal questions regarding orders, billing, purchasing, and payment status.
• Maintain accurate records to support efficient processing and financial reporting.
• Identify potential delays or issues and communicate them proactively.
• Support process improvements that increase accuracy and efficiency.

Requirements

• Experience in purchasing, billing, sales operations, AP/AR, order management, or a related function preferred.
• Experience with ERP/accounting systems; Acumatica experience preferred.
• Excellent attention to detail, organization, and follow-through.
• Strong mathematical and problem-solving skills.
• Ability to manage multiple transactions and deadlines simultaneously.
• Strong written and verbal communication skills.
• Degree in Business Administration, Accounting, Finance, or a related field preferred; equivalent experience will be considered.