Sales & Project Coordinator

FASTSIGNS Parker/Castle Rock; Oakland (CA); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Paid time off

Training & development

401(k)

Competitive salary

Employee discounts

Paid holidays

Job summary

FASTSIGNS Parker/Castle Rock is seeking a highly organized Sales & Project Coordinator to partner with our Account Management team. You will own critical administrative, estimating, and project-processing workflows, turning site surveys into accurate quotes and ensuring smooth project delivery.

You will build estimates in CoreBridge, prepare files for design, and coordinate with vendors and subcontractors, all while navigating Bay Area travel considerations to keep the sales pipeline flowing

Qualifications

• Highly organized and detail-oriented; professional when communicating with clients, vendors, and team members.
• Strong communicator with clear written and spoken English for client and internal communications.
• Tech-savvy with ability to learn proprietary software like CoreBridge quickly.
• Experience with Adobe Illustrator is mandatory.
• Self-starter who can identify bottlenecks and propose solutions.
• Willingness to learn industry terminology and sign standards.

Responsibilities

• Survey & Project Processing: organize site survey notes, photos, measurements, and prepare project info for quoting.
• Estimating & System Support: build draft estimates, enter line items, and assist with quotes in CoreBridge POS.
• Design & File Support: use Adobe Illustrator to scale and review files and verify specs for the design team.
• Standards & Compliance: maintain client sign standards for major accounts for consistency.
• Vendor & Subcontractor Coordination: request pricing and follow up on quotes, coordinate with subcontractors.
• Scheduling & Logistics: manage calendar, arrange site surveys, considering Bay Area traffic.
• Project Tracking: maintain task lists, push projects through the pipeline.

Skills

Highly Organized

Strong Communicator

Tech Savvy

Design Tool Familiarity

Education

CoreBridge POS knowledge

Tools

Adobe Illustrator

Google Workspace

Job description

Benefits

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• 401(k)
• Competitive salary
• Employee discounts
• Paid holidays

Location:

Bay Area, CA (Must understand local travel/traffic considerations)

Position Type:

Full-Time

About The Role

We are seeking a highly organized, detail-oriented Sales & Project Coordinator to partner directly with our Account Management team. The goal of this role is to maximize our sales capacity by taking ownership of critical administrative, estimating, and project-processing workflows. This is not a traditional administrative assistant position; you will act as the engine behind our sales pipeline, ensuring projects move efficiently from initial site survey to final delivery while allowing our sales team to focus on client relationships and closing business.

Core Responsibilities

• Survey & Project Processing: Organize and process site survey notes, compile photos and measurements, and prepare comprehensive project information for quoting.
• Estimating & System Support: Build estimate drafts, enter products and line items, and assist with formal quote preparation within our CoreBridge POS management system.
• Design & File Support: Use Adobe Illustrator to scale and review files, verify measurements/specifications, and package accurate information for our design team.
• Standards & Compliance: Learn and maintain key client sign standards for major accounts to ensure project consistency and pre-production compliance.
• Vendor & Subcontractor Coordination: Request pricing from vendors, proactively follow up on outstanding quotes, and coordinate seamless communication with subcontractors.
• Scheduling & Logistics: Manage the account manager’s calendar, schedule appointments, and coordinate surveys with an understanding of Bay Area traffic and travel logistics.
• Project Tracking: Maintain project task lists, identify immediate next steps, follow up on outstanding action items, and help push projects through the pipeline.

Desired Skills & Qualifications

• Highly Organized & Detail-Oriented: You take pride in precision and don't let small details slip through the cracks.
• Strong Communicator: Comfortable and professional when making phone calls and sending emails to clients, vendors, and team members.
• Tech Savvy: Familiar with Google Workspace and capable of quickly learning proprietary industry software like CoreBridge.
• Design Tool Familiarity: Experience or familiarity with Adobe Illustrator is mandatory.
• Problem Solver: A self-starter who can independently identify bottlenecks and solve problems without waiting for instructions.
• Adaptable Learner: Willing and eager to learn industry-specific terminology and technical sign standards.

What Success Looks Like In This Role

• Faster quote turnaround times and more consistent client follow-up.
• Highly organized, accurate project files that keep complex jobs moving forward efficiently.
• Reduced bottlenecks and stress across the production pipeline.
• Increased sales capacity, allowing the account team to drive revenue and scale business.

Compensation

$58,000.00 - $65,000.00 per year

At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.