Sales Operations Coordinator - Contracts & Invoicing

First American; Austin (TX); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

PTO

Stock purchase plan

Job summary

First American in Austin, TX is seeking an administrative specialist to support sales contracts and agreements. Under supervision, you will prepare documents, manage client/account profiles, and ensure accurate invoicing and contract changes.

The role requires 1–3 years in a business environment, proficiency with Word, Excel and presentation software, and strong communication. The position offers a comprehensive benefits package and a collaborative, energetic team culture.

Qualifications

• Excellent written and verbal communication skills.
• Advanced level Word Processing, spreadsheet, and presentation software skills.
• Detail oriented with ability to track multiple assignments.
• Ability to work effectively in a stressful, time-sensitive environment.
• 1–3 years in business or administrative role, preferably in finance.

Responsibilities

• Under supervision, provides administrative support on sales contracts and agreements.
• Prepare documents related to contracts with client groups.
• Maintain and track changes in client/account profiles.
• Process and track invoicing, credit memos, debit memos, adjustments.
• Input new orders ensuring pricing and terms accuracy.

Skills

Excellent written & verbal comms

Word Processing

Spreadsheet skills

Presentation software

Detail oriented

Multi-tasking under pressure

Education

AA or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

First American in Austin, TX is seeking an administrative specialist to support sales contracts and agreements. Under supervision, you will prepare documents, manage client/account profiles, and ensure accurate invoicing and contract changes.

The role requires 1–3 years in a business environment, proficiency with Word, Excel and presentation software, and strong communication. The position offers a comprehensive benefits package and a collaborative, energetic team culture.