Sales Operations Coordinator

Oxsome Web Services; Wayzata (MN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

Oxsome Web Services, based in Wayzata, Minnesota, is an AI marketing platform serving 1,000+ small businesses. We are hiring a Sales Operations Coordinator to bridge between closed deals and delighted clients, in-office at our Wayzata headquarters.

You will coordinate fulfillment, ensure CRM accuracy, and work with the sales floor to hand off clean orders. The role emphasizes advanced technical proficiency and daily use of AI tools, with a fast-paced, highly organized environment.

Qualifications

• Advanced technical proficiency required across tools and platforms.
• Daily use of AI tools in work processes.
• Proactive, self-directed approach to problem solving.

Responsibilities

• Transform completed sales deals into fulfilled orders by gathering and coordinating fulfillment requirements.
• Maintain CRM accuracy and pipeline integrity across the sales organization.
• Collaborate with the sales team to finalize post-closing details and hand off clean orders.
• Leverage AI tools to eliminate manual processes and resolve operational challenges.
• Chase down missing information so orders never lose momentum.
• Balance administrative, coordination, and problem-solving work in a fast-growing company.

Skills

AdvancedTechnicalProficiency

AI tools daily

Problem solving

Organizational skills

Multitasking

Adaptability

Tools

CRM software

Automation tools

No-code platforms

Job description

Oxsome is the AI marketing platform behind 1,000 small businesses. From our Wayzata, Minnesota headquarters we deliver lead services, AI-powered websites, SEO, and connected TV advertising to home service and small business clients nationwide — all managed from one Command Center.

We're hiring a Sales Operations Coordinator to be the bridge between a closed deal and a delighted client. When our sales team signs a new customer, you make sure everything needed for fulfillment is collected, accurate, and moving — fast. You'll work hand-in-hand with our support lead and the sales floor. This is an in-office role at our Wayzata headquarters for someone highly technical who already uses AI tools every day.

What you'll do

• Transform completed sales deals into fulfilled orders by gathering and coordinating fulfillment requirements
• Maintain CRM accuracy and pipeline integrity across the sales organization
• Collaborate with the sales team to finalize post-closing details and hand off clean orders
• Leverage AI tools to eliminate manual processes and resolve operational challenges
• Chase down missing information so orders never lose momentum
• Balance administrative, coordination, and problem-solving work in a fast-growing company

What we're looking for

• Advanced technical proficiency — this is the top requirement
• Active, daily use of AI tools in your work
• Self-directed problem-solving approach
• Strong organizational skills and follow-through
• Ability to manage multiple concurrent tasks
• Adaptability to varied operational needs

Nice to have

• Sales support, operations, or fulfillment background
• Familiarity with CRMs, automation, or no-code platforms

Benefits

• Flexible schedule