Sales Operations Coordinator

malincareers; Addison (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Malin is seeking a Sales Coordinator in Addison, TX to support the sales team, coordinate orders, and prepare proposals. You will manage quotes, process orders (lease and non-lease), track shipments, and provide administrative support via email and phone.

The role requires 3+ years of administrative experience and strong proficiency in Word, Excel, PowerPoint, and Outlook. You will liaise with Marketing, Logistics, and Finance to ensure a smooth sales process and a high level of customer service.

Qualifications

• Three years of administrative experience required.
• Associate’s degree in business preferred.
• Strong Excel skills and attention to detail.
• Excellent verbal and written communication with professional etiquette.

Responsibilities

• Perform preliminary checks on incoming orders to ensure completeness and accuracy.
• Generate and update Core sales files in our ERP system, Order Tracking system, and Raymond portals.
• Process same day orders unless communicated otherwise by management and follow Malin’s order standards.
• Coordinate and respond to all requests made by sales team in a timely and professional manner.
• Process revisions based on requests from the sales team, and ensure supporting documentation is always provided.
• Process Purchase Orders to our vendors, build & maintain relationships with Malin Vendors.
• Act as a liaison between the sales team, and other departments such as Marketing, Logistics and Finance, to ensure a smooth and efficient sales process.
• Follow up on in-progress orders and files to ensure all required information is collected.
• Communicate with sales representatives regarding any customer concerns, challenges, or special requests.
• Call vendors and customers on orders placed to support the sales team with requests.
• Work closely with sales representatives to deliver outstanding C1 customer service to all Malin customers.
• Work to alleviate sales representative’s paperwork to ensure he can devote his time to selling.
• Help with outstanding open receivables by providing invoices to customers.
• Research new customer / new location information.

Skills

Adaptability

Organizational skills

Communication skills

Time management

Problem solving

Collaborative

Deadline-driven

Numerical skills

Learning mindset

Microsoft Office

Education

Associate’s degree in business

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Job description

Malin is seeking a Sales Coordinator in Addison, TX to support the sales team, coordinate orders, and prepare proposals. You will manage quotes, process orders (lease and non-lease), track shipments, and provide administrative support via email and phone.

The role requires 3+ years of administrative experience and strong proficiency in Word, Excel, PowerPoint, and Outlook. You will liaise with Marketing, Logistics, and Finance to ensure a smooth sales process and a high level of customer service.