Rental Operations Coordinator

Malin; Addison (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Malin seeks a Rental Coordinator to join a dynamic department. You will provide administrative support and facilitate rental and equipment sales, invoicing, correspondence, supply procurement, research and reports.

As an essential team member, you will take calls, coordinate rentals, prepare quotes, track sublet equipment, and assist with invoicing and follow-up inquiries, contributing to timely delivery and excellent customer service.

Qualifications

• Two or more years of experience in an administrative role, preferably in equipment rental.
• Intermediate to advanced Microsoft Office skills -- Outlook, Word, Excel.
• High school degree or equivalent required; some college or Associate's degree preferred.

Responsibilities

• Take calls and fill rental orders from internal and external customers including MALIN branch salesmen.
• Coordinate all necessary rental activities for internal and external customers.
• Coordinate with Service and Transportation to repair/maintain equipment and arrange pickup/delivery.
• Coordinate all make-ready activity with Service Center management.
• Type quotes and rental confirmations for customers.
• Locate suitable sublet equipment to meet rental requirements.
• Provide back-up invoicing capabilities for the Rental department.
• Work on special projects as directed by the Rental Manager.
• Perform follow up customer satisfaction telephone inquiries.
• Prepare weekly Rental Log report and submit to Rental Manager.

Skills

Administrative experience

MS Office

Attention to detail

Time management

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Malin seeks a Rental Coordinator to join a dynamic department. You will provide administrative support and facilitate rental and equipment sales, invoicing, correspondence, supply procurement, research and reports.

As an essential team member, you will take calls, coordinate rentals, prepare quotes, track sublet equipment, and assist with invoicing and follow-up inquiries, contributing to timely delivery and excellent customer service.