Sales Operations Assistant

Ohio Machinery Company; Broadview Heights (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Ohio Machinery Co. is seeking a Sales Operations Assistant to support the Sales Administration team in processing invoices, maintaining order data, and tracking work orders through the sales cycle.

The role emphasizes accurate data entry, documentation handling, and the use of MS Office tools to improve efficiency. Ideal for candidates building experience in sales operations and logistics within a manufacturing environment.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• One to three years of operations or administrative experience.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational, communication, and data entry skills.
• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process and code vendor invoices.
• Enter and maintain equipment order information.
• Monitor and manage work orders throughout the sales process.
• Assist with equipment sales reporting and invoicing.
• File, scan, and maintain sales documentation and records.
• Provide general administrative support to the Sales Administration team.
• Perform other duties as assigned.

Skills

Microsoft Office

Data entry

Organizational skills

Communication skills

Multi-tasking

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Excel

Word

Outlook

Job description

Description

Support Leadership. Drive Efficiency. Make an Impact.

The Sales Operations Assistant provides operational support to the Sales Administration department by assisting with inventory ordering, new equipment sales processes, reporting, invoicing, and document management. This role helps ensure sales transactions and related records are processed accurately and efficiently.

Ideal for:

• Candidates who are eager to learn the business and industry from top to bottom.
• Relevant internship, co-op, or project experience in sales, operations, business administration is a plus.
• Demonstrated aptitude for learning and utilizing technology, business systems, and software tools to improve efficiency and support daily operations
• Passion for process improvement, identifying opportunities to streamline workflows and contributing ideas that enhance team productivity.
• Ability to work with a sense of urgency while maintaining accuracy.
• A positive attitude and willingness to support a team-focused environment.

Key Responsibilities

• Process and code vendor invoices.
• Enter and maintain equipment order information.
• Monitor and manage work orders throughout the sales process.
• Assist with equipment sales reporting and invoicing.
• File, scan, and maintain sales documentation and records.
• Provide general administrative support to the Sales Administration team.
• Perform other duties as assigned.

Preferred Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• One to three years of operations or administrative experience.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational, communication, and data entry skills.
• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.

EEO, Veterans & Disabled Employer, and VEVRAA/503 Federal Contractor.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.