Sales Operations & Administrative Support

Vintti; United States; Remote; USD 8,900 - 16,000; Part time

Job summary

Vintti is seeking an organized, detail-driven individual to own daily ERP CRM activities and keep the sales process clean. You will manage Pipedrive records, draft essential documents, and support outbound outreach while staying hands-on with documentation.

This part-time role (5 hours/day) focuses on CRM accuracy, client follow-up by email, and collaboration in a small, fast-changing team. Remote across LATAM with Pacific Time alignment is welcome.

Qualifications

• 1–3 years in a sales support, operations, administrative, or CRM role.
• Hands-on experience with a CRM, moving deals and maintaining data accuracy.
• Experience preparing contracts, proposals, or invoices.
• Excellent English written communications skills.
• High attention to detail to prevent record errors.
• Proactive, resourceful, and able to work in a fast-changing team.
• Experience in small or lean teams is preferred.
• Open to candidates anywhere in LATAM, aligned with Pacific Time.

Responsibilities

• Own day-to-day CRM management (Pipedrive): update records, move deals, log notes.
• Audit CRM data regularly for accuracy and freshness.
• Prepare and send client documents: contracts, engagement letters, proposals.
• Support client communication by email; no client calls needed.
• Research target companies and contacts; support outbound prospecting.
• Build and maintain prospect lists by industry/region.
• Write light marketing content (LinkedIn posts, email campaigns).

Skills

CRM experience

Attention to detail

Written communication

Organizational skills

Time management

Proactive mindset

Small team experience

English proficiency

Tools

Pipedrive

HubSpot

Salesforce

Job description

Compensation: USD $800 – $1,400/month based on experience

About the Role

We're looking for an organized, detail-driven person to become the engine behind the scenes of our sales process. You'll keep our sales pipeline clean, moving, and fully documented, making sure no opportunity, client, or piece of paperwork ever falls through the cracks.

This is a sales operations and administrative support role, not a marketing role. The person in this position will be the one who owns our CRM day to day, supports client follow-up and outreach, and handles the administrative work that keeps our sales process running smoothly.

No prior experience in a specific CRM tool is required, what we value most is real hands‑on experience keeping a sales process organized, attention to detail, and a proactive, resourceful mindset.

What You'll Do

• Own the day-to-day management of our CRM (Pipedrive): update records, move deals through stages, and log notes from sales calls
• Audit the CRM regularly to make sure everything is accurate and up to date
• Prepare and send client documentation: contracts, engagement letters, and proposals, once a deal is ready to move forward
• Support client communication and follow-up by email (written communication only, no phone calls with clients)
• Research target companies and contacts, and support outbound prospecting and outreach efforts
• Help build and maintain prospect lists by industry/region
• Write light marketing content (LinkedIn posts, email campaigns) as a smaller part of the role

What We're Looking For

• 1–3 years of experience in a sales support, sales operations, administrative, or CRM-focused role
• Real, hands-on experience with a CRM (Pipedrive, HubSpot, Salesforce, or similar), moving records through stages, keeping data accurate, not just occasional use
• Experience preparing or handling business documentation (contracts, proposals, invoices, or similar)
• Excelent English skills: comfortable processing information and writing clear, professional emails
• High attention to detail: information has to be entered correctly, or it creates a mess
• Proactive and resourceful: comfortable figuring things out and asking the right questions rather than waiting for direction
• Comfortable in a small, fast-changing environment without rigid processes, ideally with experience at a small or lean team, not only large corporate structures
• Low ego, good sense of humor, excited to be part of a growing team
• Open to candidates anywhere in LATAM, as long as you can align your schedule with Pacific Time
• A Predictive Index assessment is part of the hiring process
• 5 hours per day, with room to grow in hours and responsibilities as the team scales