Sales Operations & Admin Coordinator

Viavi Solutions Inc.; San Jose (CA); On-site; USD 47,000 - 88,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Life insurance

Disability insurance

401(k)

Bonus program

Job summary

VIAVI Solutions Inc. is seeking a highly organized Sales Administrator to support the Americas sales organization. This role will handle quotations, orders, reporting, and internal processes to ensure inquiries and requests move smoothly through the system.

The ideal candidate collaborates across sales, customers, channel partners, finance, operations, and customer service. Strong Excel and CRM skills are required, with a focus on accuracy and timely execution.

Qualifications

• Associate or bachelor’s degree in business administration, marketing, communications or related field preferred; equivalent experience considered.
• 1–3 years of administrative, customer service, sales-support, or sales-operations experience preferred.
• Entry-level candidates with strong organizational, communication, and technology skills may also be considered.
• Strong proficiency with Microsoft Outlook, Excel, Word, PowerPoint, and Microsoft Teams.
• Experience using Microsoft Sales Dynamics or another CRM platform is preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail and data accuracy.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide administrative and operational support to the Americas sales team.
• Assist with preparing customer quotations, proposals, and supporting documentation as needed by Sales.
• Track quotations, purchase orders, order status, shipments, delivery dates, and outstanding customer actions from Account Executives.
• Coordinate vendor-registration forms, NDAs, tax documents, and other required paperwork with legal and operations teams.
• Prepare routine sales reports, pipeline summaries, forecast updates, dashboards, and presentations.
• Organize customer meetings, internal sales calls, and training sessions.

Skills

Organization

Communication

Attention to detail

Multitasking

Education

Associate or Bachelor’s degree in business administration, marketing, communications

Tools

Outlook

Excel

Word

PowerPoint

Teams

CRM software

Job description

VIAVI Solutions Inc. is seeking a highly organized Sales Administrator to support the Americas sales organization. This role will handle quotations, orders, reporting, and internal processes to ensure inquiries and requests move smoothly through the system.

The ideal candidate collaborates across sales, customers, channel partners, finance, operations, and customer service. Strong Excel and CRM skills are required, with a focus on accuracy and timely execution.