Sales Administrative Specialist – Data & Proposals

NaphCare, Inc.; Birmingham (AL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401K with company contribution

Tuition Assistance

Paid time off & holidays

Continuous education and CMEs

Job summary

NaphCare has an excellent opportunity for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. This role supports the sales team with reporting, database maintenance, and coordination of activities, interfacing with clients and prospects as needed.

The ideal candidate will be highly organized with strong attention to detail, able to manage multiple priorities, and willing to travel up to 10% for conventions and client meetings.

Qualifications

• Associate's or Bachelor's degree preferred or equivalent administrative experience.
• 1–3 years of administrative support experience required.
• Exceptional organizational skills with the ability to prioritize and meet deadlines in a fast-paced environment.
• Experience with CRM or database systems preferred.
• Ability to travel up to 10% as needed.

Responsibilities

• Provide administrative support to the sales team, including: reporting, FOIA requests, file management, and tracking of key initiatives
• Maintain and update target databases, ensuring accuracy and organization of sales information
• Prepare reports, spreadsheets, and presentations to support sales activities
• Assist with scheduling, calendar management, and follow-up on appointments and action items
• Track and monitor upcoming bids, RFPs, and proposal deadlines
• Monitor and track relevant industry news alerts to support sales awareness and opportunities
• Coordinate logistics for conferences, conventions, and meetings, including limited travel support
• Provide ongoing organizational support to help the sales team operate efficiently and effectively

Skills

Administrative support

Organizational skills

Microsoft Office proficiency

CRM experience

Education

Associate's or Bachelor's degree or equivalent administrative experience

Tools

Microsoft Office Suite

CRM systems

Job description

NaphCare has an excellent opportunity for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. This role supports the sales team with reporting, database maintenance, and coordination of activities, interfacing with clients and prospects as needed.

The ideal candidate will be highly organized with strong attention to detail, able to manage multiple priorities, and willing to travel up to 10% for conventions and client meetings.