Sales & Marketing Operations Coordinator

Willies Distillery Inc; Montana; On-site; USD 42,000 - 54,000; Full time

Job summary

Willie’s Distillery is hiring a Sales Administrator to support our growing team. This role blends operational precision with creative energy, ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.

The Sales Administrator will serve as the office point of contact for the sales team, coordinate weekly sales calls, manage invoices in QuickBooks, and assist with shipping, budgets, and marketing materials. It’s a versatile role with room to grow.

Responsibilities

• Serve as the office point of contact for the sales team
• Coordinate weekly sales calls: create agendas, host meetings, and share recaps
• Manage out-of-state sales orders, distributor relationships, and retail accounts
• Enter invoices in QuickBooks and maintain State login credentials
• Handle outbound shipping logistics and assist with e-commerce fulfillment
• Track and enter team mileage, expenses, and per diems
• Maintain sales trackers and assist with goal reporting
• Track budgets and case movement
• Organize and update marketing materials via Dropbox and website
• Support social media: film content, monitor engagement, and liaise with influencers
• Assist with photo/video shoots: prep storyboards, direct onsite, and review edits
• Coordinate donations and sponsorships
• Manage event advertising: flyers, local papers, and social media posts
• Help with seasonal campaigns like holiday cards and branded outreach
• Answer phones/ customer service
• Run errands (bank, post office) and sort mail/supplies
• Provide backup support to the gift shop and help maintain office operations

Job description

Willie’s Distillery is hiring a Sales Administrator to support our growing team. This role blends operational precision with creative energy, ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.

The Sales Administrator will serve as the office point of contact for the sales team, coordinate weekly sales calls, manage invoices in QuickBooks, and assist with shipping, budgets, and marketing materials. It’s a versatile role with room to grow.