Sales & Marketing Executive Assistant

Ensign Energy; Georgia; On-site; USD 80,000 - 110,000; Full time

Job summary

Ensign Energy is seeking an Executive Assistant- Sales & Marketing to provide comprehensive administrative, organizational, and marketing support to the Sales and Drilling Solutions teams in our Houston office. The role emphasizes confidentiality, multitasking, and professional communication.

The position requires strong organizational skills, experience in marketing support, and proficiency with Microsoft Office and presentation development.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in Business Administration, Marketing, Communications, or related field preferred.
• Minimum 10 years of administrative, marketing support, sales support, or office coordination experience.
• Experience supporting multiple departments and leaders in a fast-paced environment.

Responsibilities

• Produce and distribute the weekly Market Snapshot Report.
• Assist in gathering data and supporting market analysis initiatives.
• Compile, organize, and maintain market intelligence and industry information.
• Support sales and leadership teams with data collection and reporting needs.
• Provide administrative support to the Sales and Drilling Solutions teams.
• Prepare, organize, and maintain business correspondence, records, and files.
• Coordinate and track various projects and deadlines as assigned.
• Coordinate travel arrangements, including flights, hotels, rental vehicles, and itineraries.
• Process and reconcile expense reports for Sales and Drilling Solutions personnel.
• Ensure travel and expense documentation complies with company policies and procedures.
• Coordinate internal and external meetings as required.
• Attend meetings, record minutes, document key decisions, and prepare action item summaries.
• Track action items and follow up with stakeholders to ensure timely completion.
• Support project teams by gathering and organizing relevant information and materials.
• Coordinate participation in industry conferences, trade shows, exhibitions, and networking events.
• Assist with planning and administration of sponsorships, charitable contributions, and community engagement activities.
• Coordinate company participation in golf tournaments and other industry-related functions.
• Manage event logistics, registration, promotional materials, and attendee communications.
• Coordinate development and distribution of company newsletters and marketing communications.
• Assist with marketing materials, brochures, videos, and promotional content.
• Coordinate production of internal recognition initiatives, including programs such as Rig of the Quarter.
• Ensure branding and communication materials align with company standards.
• Create, edit, and format professional PowerPoint presentations for meetings, leadership updates, customer presentations, and industry events.
• Prepare reports, charts, meeting materials, and supporting documentation.
• Ensure all materials are accurate, visually professional, and delivered on schedule.
• Assist the Sales team with contract generation and document preparation.
• Coordinate contract documentation and routing for approvals.
• Support sales activities by maintaining records and ensuring documentation accuracy.
• Liaise with Human Resources regarding organizational updates and organizational chart revisions.
• Assist with maintaining current organization charts and departmental information.
• Support leadership communications related to personnel changes and organizational updates.

Skills

Organizational skills

Communications

Time management

Confidentiality

Interpersonal skills

Microsoft Office

PowerPoint

Travel coordination

Education

High school diploma or equivalent

Associate's degree in Business Administration, Marketing, Communications, or related field

Tools

Microsoft Office Suite

PowerPoint

Job description

Ensign Energy is seeking an Executive Assistant- Sales & Marketing to provide comprehensive administrative, organizational, and marketing support to the Sales and Drilling Solutions teams in our Houston office. The role emphasizes confidentiality, multitasking, and professional communication.

The position requires strong organizational skills, experience in marketing support, and proficiency with Microsoft Office and presentation development.