Sales Executive/Administrative Assistant – US Markets

Darwinbox; Dallas (TX); Remote; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

401K

Paid time off

Job summary

Darwinbox is the fastest-growing HR tech platform in the US market, seeking a dedicated coordinator to support Account Executives across US time zones. You will manage calendars, travel, and event logistics, including dinners, roundtables, and conferences, while handling registrations, mailers, and CRM hygiene.

This role offers remote work within the U.S. and growth opportunities in a fast-scaling global org.

Qualifications

• Experience in coordination, events, hospitality, or administrative support.
• B2B tech experience is a plus, not required.
• Genuine organizational skills with multi-tasking.
• Strong vendor and venue management.
• Clear, professional written communication.
• Working knowledge of MS Office.
• Willingness to work occasional evenings around events.
• Benefits include medical insurance, 401K, and PTO.
• Flexible work arrangements (remote within the U.S.).
• Opportunities for international career growth.

Responsibilities

• Coordinate calendars, meetings, and travel for a team of Account Executives across US time zones.
• Own the logistics for customer dinners, executive roundtables, and conference activity — venues, invitations, RSVPs, catering, vendor coordination, on-site execution.
• Manage ticketing and registration for industry conferences and events the sales team attends.
• Execute mailers to target accounts — vendor coordination, list accuracy, delivery tracking.
• Coordinate RFP responses — manage the response calendar, gather input from internal stakeholders, assemble submissions, track deadlines.
• Keep CRM records current: activity logging, contact updates, meeting notes, account hygiene.
• Prepare and format sales materials — decks, one-pagers, meeting briefs — ahead of customer conversations.
• Track spend against event and travel budgets, and process expenses.
• Partner with our India-based marketing and revenue operations teams to keep campaigns, lists, and follow-up in sync.
• Facilitate and coordinate onboarding of new employees within our Sales team.

Skills

Coordination

Event planning

Administrative support

Vendor management

Tools

MS Office

Job description

2 - 10 Years

Full-time

Job Description

Darwinbox is the fastest-growing HR technology platform,designing the future of work by building the world's best HR tech, driven by afierce focus on employee experience and customer success, and continuous,iterative innovation. We are the preferred choice of 900+ global enterprises tomanage their 2.5 million+ employees across 116+ countries.

Darwinbox's new-age HCM suite competes with local aswell as global players in the enterprise technology space (such as SAP, Oracle,and Workday). The firm has acquired notable customers ranging from largeconglomerates to unicorn start-ups: DP World, Masafi, DIFC, Abu DhabiDepartment of Finance, Nivea, Starbucks, Swiggy, DLF, Crisil, CRED, Vedanta,Mahindra, Glenmark, Gokongwei Group, Mitra Adiperkasa, EFS FacilitiesManagement, VNG Corporation, and many more.

Our vision of building a world-class product companyfrom Asia is backed by marquee global investors like Microsoft, Salesforce,Sequoia Capital, and Lightspeed Venture Partners.

Key Responsibilities

• Coordinate calendars, meetings, and travel for a teamof Account Executives across US time zones
• Own the logistics for customer dinners, executiveroundtables, and conference activity — venues, invitations, RSVPs,catering, vendor coordination, on-site execution
• Manage ticketing and registration for industryconferences and events the sales team attends
• Execute mailers to target accounts — vendorcoordination, list accuracy, delivery tracking
• Coordinate RFP responses — manage the responsecalendar, gather input from internal stakeholders, assemble submissions,track deadlines
• Keep CRM records current: activity logging, contactupdates, meeting notes, account hygiene
• Prepare and format sales materials — decks,one-pagers, meeting briefs — ahead of customer conversations
• Track spend against event and travel budgets, andprocess expenses
• Partner with our India-based marketing and revenueoperations teams to keep campaigns, lists, and follow-up in sync
• Facilitate and coordinate onboarding of new employeeswithin our Sales team

Qualifications

• Experience in coordination, events, hospitality, oradministrative support role — B2B tech is a plus, not a requirement
• Genuinely strong organizational instincts: you trackmany moving parts without dropping any, and you follow up before beingasked
• Comfortable with vendors, venues, and last-minutechanges
• Clear, professional written communication
• Working knowledge of MS Office
• Willingness to work occasional evenings aroundcustomer events
• Comprehensive benefits package including medical insurance plan, 401K, and paid time off.
• Flexible work arrangements (remote within the U.S.).
• Professional growth and international careeropportunities within a fast-scaling global organization .

Work Authorization

Applicantsmust be currently authorized to work in the United States.

Darwinboxis proud to be an Equal Employment Opportunity employer. We celebrate diversityand are committed to creating an inclusive environment for all employees. Allqualified applicants will be considered without regard to race, color,religion, sex, sexual orientation, gender identity, national origin, age,disability, veteran status, or any other legally protected status.