Sales Coordinator / Transaction Coordinator (CRE)

Burnett Specialists Staffing | Recruiting; Hunters Creek Village (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting is seeking a Sales Coordinator to support an Industrial Brokerage Group in Houston's Galleria area. This contract role offers potential for future hire and requires CRE experience, especially in brokerage or leasing operations.

The right candidate is organized, detailed, and able to manage multiple priorities in a fast-paced environment. The role covers brokerage operations, market research, CRM management, and financial/document coordination, with 100%

Qualifications

• 1+ years of professional experience supporting executives, brokers, or teams in CRE or fast-paced environments.
• Bachelor's degree is REQUIRED.
• Commercial real estate experience in brokerage, leasing, or transaction coordination is highly preferred.
• Advanced proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
• Strong organizational, time-management, and communication skills.
• Ability to manage multiple priorities with accuracy and discretion.
• Proactive, resourceful, and able to work independently.

Responsibilities

• Provide day-to-day operational and administrative support to industrial CRE brokers.
• Prepare, review, and coordinate brokerage/leasing docs (RFPs, LOIs, renewal letters, status reports).
• Gather and analyze market research for client deliverables and presentations.
• Maintain and update CRM with prospects, client records, and deal pipelines.
• Coordinate with research, finance, marketing, and brokerage ops to support needs.
• Track active transactions, deadlines, and deliverables; assist with invoicing.

Skills

Communication

Project management

Multitasking

Organizational skills

Time management

Proactive

Independent work

Client service

Detail-oriented

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office Suite

Excel

Salesforce

HubSpot

CoStar

LoopNet

Job description

Sales Coordinator / Transaction Coordinator (CRE)

Are you an organized, resourceful professional who thrives in a fast-paced environment and enjoys being the go-to person for a busy team? Burnett Specialists is seeking a Sales Coordinator to support an Industrial Brokerage Group with a leading commercial real estate firm in Houston's Galleria area! This contract opportunity with potential for future hire is ideal for a proactive, detail-oriented professional with strong administrative, operational, and transaction coordination skills. Commercial real estate experience is REQUIRED, particularly within brokerage or leasing operations. If you enjoy managing multiple priorities, solving problems, and supporting high-performing professionals, we'd love to hear from you!

Position: Sales Coordinator - Industrial Brokerage Group
Role Type: Indefinite Contract (Potential for Future Hire - No Confirmed Timeline)
Location: Houston, TX (Galleria Area)
Parking: Free
Work Arrangement: 100% In-Office
Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Position Overview:

Culture Snapshot

• Friendly, collaborative, and team-oriented environment
• Supportive leadership and colleagues who are available to provide guidance
• Autonomous, non-micromanaged work environment
• Fast-paced setting with exposure to multiple aspects of commercial real estate
• Team values individuals who take initiative, communicate confidently, and proactively identify solutions

Key Responsibilities

Brokerage Operations & Transaction Support

• Provide day-to-day operational and administrative support to a team of industrial commercial real estate brokers.
• Prepare, review, and coordinate brokerage and leasing documentation, including Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports.
• Gather and analyze market research to prepare client deliverables, including market surveys, property tour books, competitive analyses, and presentations.
• Manage multiple projects simultaneously while ensuring accuracy, organization, and timely completion.
• Maintain and update the company's Customer Relationship Management (CRM) database, including prospect information, client records, transaction activity, and deal pipelines.
• Coordinate with internal departments, including research, finance, marketing, and brokerage operations, to support client and broker needs.
• Assist with tracking active transactions, project deadlines, and outstanding deliverables.
• Serve as a primary point of contact between brokers and the accounting department regarding transaction documentation and financial processes.
• Collect, organize, review, and submit deal-related paperwork to ensure accurate and timely processing.
• Prepare, calculate, generate, and track invoices using the company's accounting platform.
• Monitor outstanding invoices, payment statuses, and transaction-related financial milestones.
• Maintain accurate financial records and communicate updates to brokers and appropriate internal teams.
• Assist with resolving discrepancies and ensuring transaction files are complete and properly documented.

Marketing & Client Support

• Maintain and update commercial property listings across platforms such as CoStar, LoopNet, View the Space, and Hightower.
• Assist with preparing professional marketing materials, including property flyers, brochures, presentations, and email campaigns.
• Ensure property information, listing details, and marketing materials are accurate and up to date.
• Support client presentations, property tours, broker meetings, and business development initiatives.
• Assist with coordinating client events, industry functions, and property open houses.
• Collaborate with internal marketing teams to ensure materials meet company branding and quality standards.

Technology & Process Improvement

• Utilize Microsoft Office, CRM platforms, and internal brokerage systems to support daily operations.
• Leverage AI tools such as ChatGPT, Microsoft Copilot, and other technology platforms to assist with research, document preparation, data analysis, and presentations.
• Identify opportunities to streamline administrative processes and improve team efficiency.
• Learn and utilize proprietary software and technology platforms to support brokerage operations.
• Assist brokers with basic technology troubleshooting and coordinate with internal IT resources when necessary.

Administrative & Team Support

• Manage calendars, coordinate meetings, and assist with scheduling and meeting logistics.
• Prepare, format, proofread, and organize documents, reports, and presentations.
• Serve as a professional point of contact for clients and internal stakeholders.
• Assist with conference room preparation, printing, binding, and general office coordination.
• Provide administrative assistance to multiple brokers while balancing competing priorities.
• Anticipate team needs, proactively resolve issues, and ensure daily operations run smoothly.

Required Qualifications

• 1+ years of professional experience supporting multiple executives, brokers, or team members in a commercial real estate, professional services, or fast-paced corporate environment.
• Bachelors Degree is REQUIRED
• Commercial real estate experience is highly preferred, particularly within brokerage, leasing, or transaction coordination.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong Excel skills with the ability to work with financial data, reporting, and analysis.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to interact confidently with brokers, clients, and senior professionals.
• Strong analytical, problem-solving, and critical-thinking skills.
• High level of accuracy and attention to detail, particularly when handling financial information and transaction documents.
• Proactive, resourceful, and self-motivated with the ability to work independently.
• Comfortable taking ownership of projects and following through with minimal supervision.
• Professional, service-oriented, and collaborative approach to supporting a busy team.
• Demonstrated interest in commercial real estate and willingness to learn industry-specific processes and terminology.

Preferred Qualifications

• Previous experience supporting commercial real estate brokers, preferably within industrial brokerage or leasing.
• Familiarity with commercial real estate transaction documents, including RFPs, LOIs, lease agreements, and related reporting.
• Experience using CRM systems such as Salesforce, HubSpot, or similar platforms.
• Familiarity with CoStar, LoopNet, or other commercial real estate platforms.
• Experience with financial coordination, invoice processing, and transaction documentation.
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or other automation platforms.
• Strong project management and multitasking capabilities.
• Excellent proofreading, editing, and document preparation skills.
• Ability to learn new software and adapt to evolving technology and processes.
• Experience with marketing materials or Adobe Creative Suite is a plus, but this is not a marketing-focused position.