Sales Coordinator / Transaction Coordinator (CRE)

Burnett Specialists; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Burnett Specialists in Houston seeks a Sales Coordinator to support a busy industrial brokerage team with administrative tasks and client communications.

You will prepare and coordinate documents (RFPs, LOIs, renewals), maintain market research, and manage CRM data and deal pipelines. This in-office role offers daily collaboration with brokers and a fast-paced environment in the Galleria area. You will engage with internal departments to ensure timely deliverables and accurate reporting.

Qualifications

• 1+ years of professional experience supporting multiple executives, brokers, or team members in a commercial real estate, professional services, or fast-paced corporate environment.
• Bachelor's Degree is REQUIRED.
• Commercial real estate experience is highly preferred, particularly within brokerage, leasing, or transaction coordination.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong Excel skills with the ability to work with financial data, reporting, and analysis.
• Excellent written and verbal communication skills, including the ability to interact confidently with brokers, clients, and senior professionals.
• Strong analytical, problem-solving, and critical-thinking skills.
• High level of accuracy and attention to detail, particularly when handling financial information and transaction documents.
• Proactive, resourceful, and self-motivated with the ability to work independently.
• Comfortable taking ownership of projects and following through with minimal supervision.
• Professional, service-oriented, and collaborative approach to supporting a busy team.
• Demonstrated interest in commercial real estate and willingness to learn industry-specific processes and terminology.

Responsibilities

• Provide day-to-day operational and administrative support to a team of industrial commercial real estate brokers.
• Prepare, review, and coordinate brokerage and leasing documentation, including Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports.
• Gather and analyze market research to prepare client deliverables, including market surveys, property tour books, competitive analyses, and presentations.
• Manage multiple projects simultaneously while ensuring accuracy, organization, and timely completion.
• Maintain and update the company's CRM database, including prospect information, client records, transaction activity, and deal pipelines.
• Coordinate with internal departments, including research, finance, marketing, and brokerage operations, to support client and broker needs.
• Assist with tracking active transactions, project deadlines, and outstanding deliverables.

Skills

Executive support

CRM familiarity

MS Office proficiency

Communication skills

Organization and time management

Attention to detail

Independent work

Education

Bachelor's Degree

Tools

Salesforce

HubSpot

Job description

Position Details

• Position: Sales Coordinator – Industrial Brokerage Group
• Role Type: Indefinite Contract (Potential for Future Hire – No Confirmed Timeline)
• Location: Houston, TX (Galleria Area)
• Parking: Free
• Work Arrangement: 100% In-Office
• Schedule: Monday–Friday, 8:00 AM–5:00 PM

Position Overview

• Friendly, collaborative, and team-oriented environment
• Supportive leadership and colleagues who are available to provide guidance
• Autonomous, non-micromanaged work environment
• Fast-paced setting with exposure to multiple aspects of commercial real estate
• Team values individuals who take initiative, communicate confidently, and proactively identify solutions

Key Responsibilities

Brokerage Operations & Transaction Support

• Provide day-to-day operational and administrative support to a team of industrial commercial real estate brokers.
• Prepare, review, and coordinate brokerage and leasing documentation, including Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports.
• Gather and analyze market research to prepare client deliverables, including market surveys, property tour books, competitive analyses, and presentations.
• Manage multiple projects simultaneously while ensuring accuracy, organization, and timely completion.
• Maintain and update the company's Customer Relationship Management (CRM) database, including prospect information, client records, transaction activity, and deal pipelines.
• Coordinate with internal departments, including research, finance, marketing, and brokerage operations, to support client and broker needs.
• Assist with tracking active transactions, project deadlines, and outstanding deliverables.

Financial & Accounting Coordination

• Serve as a primary point of contact between brokers and the accounting department regarding transaction documentation and financial processes.
• Collect, organize, review, and submit deal-related paperwork to ensure accurate and timely processing.
• Prepare, calculate, generate, and track invoices using the company's accounting platform.
• Monitor outstanding invoices, payment statuses, and transaction-related financial milestones.
• Maintain accurate financial records and communicate updates to brokers and appropriate internal teams.
• Assist with resolving discrepancies and ensuring transaction files are complete and properly documented.

Marketing & Client Support

• Maintain and update commercial property listings across platforms such as CoStar, LoopNet, View the Space, and Hightower.
• Assist with preparing professional marketing materials, including property flyers, brochures, presentations, and email campaigns.
• Ensure property information, listing details, and marketing materials are accurate and up to date.
• Support client presentations, property tours, broker meetings, and business development initiatives.
• Assist with coordinating client events, industry functions, and property open houses.
• Collaborate with internal marketing teams to ensure materials meet company branding and quality standards.

Technology & Process Improvement

• Utilize Microsoft Office, CRM platforms, and internal brokerage systems to support daily operations.
• Leverage AI tools such as ChatGPT, Microsoft Copilot, and other technology platforms to assist with research, document preparation, data analysis, and presentations.
• Identify opportunities to streamline administrative processes and improve team efficiency.
• Learn and utilize proprietary software and technology platforms to support brokerage operations.
• Assist brokers with basic technology troubleshooting and coordinate with internal IT resources when necessary.

Administrative & Team Support

• Manage calendars, coordinate meetings, and assist with scheduling and meeting logistics.
• Prepare, format, proofread, and organize documents, reports, and presentations.
• Serve as a professional point of contact for clients and internal stakeholders.
• Assist with conference room preparation, printing, binding, and general office coordination.
• Provide administrative assistance to multiple brokers while balancing competing priorities.
• Anticipate team needs, proactively resolve issues, and ensure daily operations run smoothly.

Required Qualifications

• 1+ years of professional experience supporting multiple executives, brokers, or team members in a commercial real estate, professional services, or fast-paced corporate environment.
• Bachelors Degree is REQUIRED
• Commercial real estate experience is highly preferred, particularly within brokerage, leasing, or transaction coordination.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong Excel skills with the ability to work with financial data, reporting, and analysis.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to interact confidently with brokers, clients, and senior professionals.
• Strong analytical, problem-solving, and critical-thinking skills.
• High level of accuracy and attention to detail, particularly when handling financial information and transaction documents.
• Proactive, resourceful, and self-motivated with the ability to work independently.
• Comfortable taking ownership of projects and following through with minimal supervision.
• Professional, service-oriented, and collaborative approach to supporting a busy team.
• Demonstrated interest in commercial real estate and willingness to learn industry-specific processes and terminology.

Preferred Qualifications

• Previous experience supporting commercial real estate brokers, preferably within industrial brokerage or leasing.
• Familiarity with commercial real estate transaction documents, including RFPs, LOIs, lease agreements, and related reporting.
• Experience using CRM systems such as Salesforce, HubSpot, or similar platforms.
• Familiarity with CoStar, LoopNet, or other commercial real estate platforms.
• Experience with financial coordination, invoice processing, and transaction documentation.
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or other automation platforms.
• Strong project management and multitasking capabilities.
• Excellent proofreading, editing, and document preparation skills.
• Ability to learn new software and adapt to evolving technology and processes.
• Experience with marketing materials or Adobe Creative Suite is a plus, but this is not a marketing-focused position.

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