Sales Coordinator

Zeeco, Inc; Tulsa (OK); On-site; USD 38,000 - 60,000; Full time

Job summary

Zeeco, Inc. designs and manufactures industrial combustion and pollution control technologies with a focus on growth and collaboration.

This role supports internal teams and external customers, handling administrative tasks, scheduling, and document creation to enable project execution. The position requires strong organizational and writing skills, proficiency with CRM software and MS Office, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree preferred and strong writing skills are valued.
• Experience in office administration and fast-paced environments is a plus.
• Intermediate knowledge of PowerPoint, Word and Excel is required.

Responsibilities

• Assist in the customer quoting process to ensure accurate orders.
• Enter inquiries and quotes into CRM software.
• Coordinate bid documents with applications engineers to meet deadlines.
• Track sales activities for proper follow-up with customers.
• Process SO entries for new projects and change orders.
• Generate monthly, quarterly, and annual sales, KPI, and market analysis reports.

Skills

Organizational skills

Written communication

Multitasking

Education

Bachelor's degree preferred

Tools

CRM software

PowerPoint

Word

Excel

Microsoft Project

Job description

Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth. Zeeco collaborates with the biggest names in the industry, enabling individuals to broaden their skills alongside teams of subject matter experts.

Zeeco designs and manufactures industrial combustion and pollution control technologies for the petroleum, chemical, petrochemical and pharmaceutical industries. Zeeco product lines include ultra-low emission burners, gas and liquid flaring systemsandvapor control products. Zeeco’s corporate headquarters covers over 230 acres (1 km2) near Tulsa, Oklahoma (USA) in a modern debt-free facility and includes a 66,000 square-foot (6,132 m2) manufacturing facility and one of the industry’s largest combustion research and testing facilities. Zeeco subsidiaries reside in Plainville Connecticut, USA, Houston Texas, USA, United Kingdom, South Korea, India, Brazil, China, Mexico, Singapore, Saudi Arabia and Japan.

JOB DESCRIPTION

Responsible for the organization and administrative tasks in employee’s specified work group. Mainly supports internal employees as well as external customers.

Primary

• Assists in the customer quoting process to insure that each customer receives what they are requiring.
• Enter customer inquiries and quotes into Customer Relationship Management (CRM) software.
• Follow up with applications engineers to ensure bid documents are issued on time.
• Tracks sales activities to ensure proper follow-up with customers.
• Performs Solomon Shop Order (SO) Entry for new projects and change orders.
• Produces a variety of reports as deemed necessary such as monthly, quarterly and annual sales, KPI and market analysis reports.
• Make travel arrangements for team personnel.
• Schedule new hire training including booking meeting rooms, ordering office supplies, producing agendas.
• Creates various sales/project documents using PowerPoint, Word, Microsoft Project, and Excel.
• Performs administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.

Secondary

• Assists with project document control activities, including document/drawing control and project file management.
• Assists Applications Engineer with administering activities involving project and equipment.
• Assists with transmittal of various documents to and from customers.
• Assist with gathering information for invoicing purposes.
• Creates project schedules when necessary.

Qualifications

• Bachelors degree preferred. Previous office experience is a plus. Advanced organizational and writing skills are preferred. Ability to work efficiently in a fast paced environment. Intermediate knowledge of PowerPoint, Word and Excel is required.

Working at Zeeco means being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge.