Sales Coordinator

Zeeco, Inc.; Tulsa (OK); On-site; USD 36,000 - 54,000; Full time

Job summary

Zeeco, Inc. in Tulsa, Oklahoma is seeking an administrative professional to support an engineering and sales team. You will handle quotes, CRM data entry, and coordination tasks to keep bid documents on schedule.

The role emphasizes organization, writing, and proficiency with PowerPoint, Word, and Excel. A bachelor's degree is preferred and prior office experience is a plus. This position offers growth within a people-centric company.

Qualifications

• Bachelor's degree preferred.
• Previous office experience is a plus.
• Advanced organizational and writing skills preferred.
• Ability to work efficiently in a fast-paced environment.
• Intermediate knowledge of PowerPoint, Word and Excel is required.

Responsibilities

• Assist in the customer quoting process to ensure accurate quotes.
• Enter customer inquiries and quotes into CRM.
• Coordinate with applications engineers to issue bid documents on time.
• Track sales activities for timely follow-up with customers.
• Perform SO entry for new projects and change orders.
• Produce monthly, quarterly, and annual sales, KPI and market reports.
• Make travel arrangements for team personnel.
• Schedule new hire training and arrange meeting rooms.
• Create sales/project documents using PowerPoint, Word, MS Project, and Excel.
• Handle shipping/receiving, meetings, filing and general admin.
• Assist with project document control and file management.
• Assist Applications Engineer with project and equipment administration.
• Assist with transmittal of documents to/from customers.
• Gather information for invoicing purposes.
• Create project schedules when necessary.

Skills

Strong writing skills

Organizational skills

Ability to work in a fast-paced环境

Education

Bachelor's degree

Tools

PowerPoint

Word

Excel

Job description

Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth. Zeeco collaborates with the biggest names in the industry, enabling individuals to broaden their skills alongside teams of subject matter experts. Zeeco designs and manufactures industrial combustion and pollution control technologies for the petroleum, chemical, petrochemical and pharmaceutical industries. Zeeco product lines include ultra-low emission burners , gas and liquid flaring systems and vapor control products. Zeeco’s corporate headquarters covers over 230 acres (1 km2) near Tulsa, Oklahoma (USA) in a modern debt‑free facility and includes a 66,000 square‑foot (6,132 m2) manufacturing facility and one of the industry’s largest combustion research and testing facilities . Zeeco subsidiaries reside in Plainville Connecticut, USA, Houston Texas, USA, United Kingdom, South Korea, India, Brazil, China, Mexico, Singapore, Saudi Arabia and Japan.

Job Description

Responsible for the organization and administrative tasks in employee’s specified work group. Mainly supports internal employees as well as external customers.

Primary

• Assists in the customer quoting process to insure that each customer receives what they are requiring.
• Enter customer inquiries and quotes into Customer Relationship Management (CRM) software.
• Follow up with applications engineers to ensure bid documents are issued on time.
• Tracks sales activities to ensure proper follow-up with customers.
• Performs Solomon Shop Order (SO) Entry for new projects and change orders.
• Produces a variety of reports as deemed necessary such as monthly, quarterly and annual sales, KPI and market analysis reports.
• Make travel arrangements for team personnel.
• Schedule new hire training including booking meeting rooms, ordering office supplies, producing agendas.
• Creates various sales/project documents using PowerPoint, Word, Microsoft Project, and Excel.
• Performs administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.

Secondary

• Assists with project document control activities, including document/drawing control and project file management.
• Assists Applications Engineer with administering activities involving project and equipment.
• Assists with transmittal of various documents to and from customers.
• Assist with gathering information for invoicing purposes.
• Creates project schedules when necessary.

Qualifications

• Bachelors degree preferred.
• Previous office experience is a plus.
• Advanced organizational and writing skills are preferred.
• Ability to work efficiently in a fast paced environment.
• Intermediate knowledge of PowerPoint, Word and Excel is required.

Working at Zeeco means being part of a people‑centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge.