Sales Coordinator

NC Electric; Raleigh (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Tarheel Electric Membership Association, Inc. (TEMA) is seeking a Sales Coordinator to support daily interactions with customers, process and expedite orders, and maintain follow-up procedures to ensure satisfaction.

You will be the primary internal contact for customers, delivering top-tier service while collaborating with Purchasing, Warehouse, and Accounting to streamline order flow and accuracy. Onsite work required with potential weather-related emergencies.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum of one year of customer service experience; order entry experience preferred.
• Knowledge of order processing, purchasing, and invoicing procedures.
• Strong communication and time-management skills.
• Ability to learn purchasing, order processing, and sales procedures.

Responsibilities

• Enter orders for stock items, non-stock items, and direct ship orders; follow up and reconcile discrepancies.
• Respond promptly to customer inquiries and provide order-status updates.
• Request vendor quotations and purchase materials per procedures.
• Verify vendor invoices against purchase orders for accuracy and forward to Accounting.
• Review the Invoice Edit Report and Open Sales Reports; investigate orders as needed.
• Maintain customer accounts and supporting documentation.
• Provide backup support and assist the Director of Sales with special projects.
• Learn established purchasing, order processing, and sales procedures.

Skills

Customer service

Order entry

Data entry/typing

Communication skills

Time management

Organization

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Job description

Division: Tarheel Electric Membership Association, Inc. (TEMA)

Summary Description:
As a Sales Coordinator, you will interact daily with existing customers. You will receive, process, and expedite orders and maintain effective follow-up procedures to ensure customer satisfaction. As part of our sales team, you will serve as the primary internal point of contact for our customers, delivering exceptional service and support.

Academic and Trade Qualifications:
High school diploma or equivalent required. College degree preferred.

Work Experience:
Minimum of one year of experience in a customer service-related position. Order entry experience preferred.

Responsibilities:

Order Processing: Enter orders for stock items, non-stock items, and direct ship orders. Follow up, expedite, reconcile discrepancies, and maintain orders through completion to ensure satisfactory results.

Customer Service: Respond promptly to customer inquiries and provide updates regarding order status, shipping, changes, and other order-related needs.

Purchasing: Request vendor quotations as required and purchase materials according to established procedures.

Invoice Review: Verify vendor invoices for direct shipments against purchase orders for accuracy in pricing, quantities, miscellaneous charges, and other details, and forward approved invoices to Accounting for payment.

Order and Billing Review: Review the Invoice Edit Report daily for accuracy. Review customer Open Sales Reports and initiate investigations into orders when necessary.

Record Management: Maintain customer accounts and supporting documentation in an organized and accessible manner.

Department Support: Provide backup support for others in the department and assist the Director of Sales with special projects as required. Additional responsibilities may evolve to meet business needs and industry changes.

Job Knowledge:
Knowledge of customer service and order entry processes preferred, with the ability to learn established purchasing, order processing, and sales procedures.

Abilities and Skills:
Proficient computer skills with strong attention to detail and an emphasis on typing accuracy. Highly organized with excellent time management skills and the ability to perform effectively in a fast-paced, time-sensitive work environment. Excellent verbal and written communication skills. Must demonstrate a strong work ethic, positive attitude, and willingness to learn and be coached.

Relationships and Contacts:
The position reports to the Director of Sales Administration and works closely with other members of the Sales Team. The position also interacts regularly with members of the Purchasing, Warehouse, and Accounting departments and serves as a primary internal point of contact for customers.

Reports to: Director of Sales Administration

Working Conditions:
Onsite office environment. Must be available during emergency weather conditions.

Work Authorization:
Visa sponsorship is not available for this position. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or immigration support for this position.

Company Profile : North Carolina’s Electric Cooperatives ( http://ncemcs.com/about/ncemc.htm ) is the brand for the family of organizations formed to support the state’s 26 local electric cooperatives, including: North Carolina Electric Membership Corporation, the power supplier to many of the electric cooperatives; North Carolina Association of Electric Cooperatives, the cooperatives’ trade association; and Tarheel Electric Membership Association, Inc. (TEMA), a central purchasing and materials-supply cooperative.

North Carolina Electric Membership Corporation provides equal employment opportunities (EEO) to all applicants for employment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.