Purchasing Coordinator

NC Electric; Raleigh (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

North Carolina Electric Cooperatives is seeking a procurement support specialist to assist the Director of Purchasing with documentation, order acknowledgements, and supplier coordination in a fast-paced environment.

You will maintain electronic purchasing records, review and expedite open orders, and prepare purchase orders for approval while assisting buyers with discrepancies. This role supports emergency plans during severe weather and coordinates with warehouse teams.

Qualifications

• High school diploma or equivalent plus 2 years of college or professional training and experience.
• Experience in a customer service oriented environment with direct interaction with customers/clients.

Responsibilities

• Maintains and improves upon electronic records for purchasing department.
• Maintains and improves upon an effective order acknowledgement and expediting follow-up system for purchasing orders.
• Review order acknowledgement report daily and update as necessary.
• Process order acknowledgements as they are received and assist buyers in reconciling discrepancies.
• Requests quotations and/or information as directed by Director of Purchasing.
• Regularly reviews open order reports to spot past due items to start expediting.
• Monitors receiving report daily and assists with adjusting base pricing on the system as necessary.
• Assists buyers in entry and proofreading of purchase orders in preparation for approval.
• Sets up new vendor information on the system.
• Sets up new non-stock items on the system.
• Initiates adjustments with vendors at the direction of buyers involving purchasing, purchase order revisions, and cancellations.
• Works close with warehouse to reconcile shipping discrepancies.
• Place orders directly with suppliers as directed by Director of Purchasing.
• Assists with emergency work plan during severe weather as directed.
• Perform other functions or duties as required or directed.

Skills

Typing 60 wpm

Customer communication

Office equipment operation

Education

High school diploma with 2 years college

Job description

Summary Description:

To provide support services to the purchasing function and the continued development, revision, and implementation of the ongoing program of procurement of approved and/or specified materials and services.

Academic and Trade Qualifications:

High school diploma or equivalent required with 2 years of college or professional training and experience.

Work Experience:

2 or more years of work experience in a customer service oriented environment and direct interaction with customers/clients

Responsibilities:

• Maintains and improves upon electronic records for purchasing department.
• Maintains and improves upon an effective order acknowledgement and expediting follow-up system for purchasing orders.
• Review order acknowledgement report daily and update as necessary.
• Process order acknowledgements as they are received and update system and assist buyers in reconciling discrepancies.
• Requests quotations and/or information as directed by Director of Purchasing.
• Regularly reviews open order reports to spot past due items to start expediting.
• Monitors receiving report daily and assists with adjusting base pricing on the system as necessary.
• Assists buyers in entry and proofreading of purchase orders in preparation for approval.
• Sets up new vendor information on the system.
• Sets up new non-stock items on the system.
• Initiates adjustments with vendors at the direction of buyers involving purchasing, purchase order revisions, and cancellations.
• Works close with warehouse to reconcile shipping discrepancies.
• Place orders directly with suppliers as directed by Director of Purchasing.
• Assists with emergency work plan during severe weather as directed.
• Perform other functions or duties as required or directed.

Job Knowledge:

Effective working knowledge of office procedures and purchasing procedures preferred. Most possess working knowledge of computers and office machines with good understanding of filing systems and follow-up.

Abilities and Skills:

Accurate typist with at least 60 wpm with ability to type numerals effectively. Ability to operate a variety of office equipment such as computer terminal, PC, calculator, and copier / printer. Must understand and be able to compute discounts, percentages, various units of measure, etc. Must possess effective telephone and written business communication skills.

Relationships and Contacts:

Reports to Director of Purchasing and works closely with Purchasing team and accounting department

Working Conditions:

Normal working conditions

Company Profile :

North Carolina's Electric Cooperatives( http://ncemcs.com/about/ncemc.htm )is the brand for the family of organizations formed to support the state's 26 local electric cooperatives, including: North Carolina Electric Membership Corporation, the power supplier to many of the electric cooperatives; North Carolina Association of Electric Cooperatives, the cooperatives' trade association; and Tarheel Electric Membership Association, Inc. (TEMA), a central purchasing and materials-supply cooperative.

North Carolina Electric Membership Corporation provides equal employment opportunities (EEO) to all applicants for employment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.