Sales Coordinator

Ensemble; Menlo Park (CA); Presencial; USD 42.000 - 56.000; Jornada completa

Descripción de la vacante

Ensemble is seeking an organized administrative assistant in Menlo Park, CA to handle calls, process contracts, and route documents to appropriate departments. This role involves coordinating room bookings, assisting clients, and upholding sustainability guidelines while supporting management with daily office operations.

Ideal candidates will have strong communication skills, discretion, and the ability to maintain accurate records.

Formación

• Administrative support experience preferred.
• Excellent communication and organization skills.
• Ability to handle confidential information with discretion.

Responsabilidades

• Answer telephone calls and relay information to managers and departments.
• Type and process correspondence, proposals and contracts.
• Distribute memos, contracts, resumes, room requests and amenities to relevant departments.
• Converse with clients professionally and respond to inquiries.
• File and organize copies of contracts and correspondence; maintain up-to-date records.
• Reserve and confirm rooms, meeting spaces, and banquet spaces as needed.
• Follow sustainability guidelines and practices.
• Perform other duties as requested by management.

Descripción del empleo

Description

• Promptly answer telephone calls and communicate relevant account information to managers and departments.
• Type and process correspondence, proposals and contracts.
• Distribute memos, contracts, resumes, room requests and amenities to relevant departments.
• Politely and professionally converse with clients and respond to all inquiries.
• File and organize copies of contracts and correspondence ensuring records are up to date.
• Reserve and confirm rooms, meeting space, and banquet space when necessary.
• Follow sustainability guidelines and practices.
• Perform other duties as requested by management.