Sales Coordinator

JLL; Fort Lauderdale (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

JLL in Fort Lauderdale seeks an Industrial Sales Coordinator to support the Brokerage Operations team. You’ll assist brokers with administrative, financial, marketing, and operational tasks, while collaborating with research, marketing, finance, and coordinators to boost office performance.

The role offers exposure to all business aspects and requires strong MS Office and InDesign skills, plus CRM experience. Join a fast-paced, inclusive environment with growth opportunities.

Qualifications

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization.
• Highly proficient in Microsoft Office Suite including Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in-house platforms.
• Experienced with Adobe InDesign.

Responsibilities

• Gather market research to create client deliverables such as market surveys and tour books.
• Prepare deal documents including RFPs, LOIs, renewal letters and leasing reports.
• Update and maintain CRM to track prospects, clients and deals.
• Manage and maintain listings on CoStar and LoopNet.
• Prepare property flyers, brochures and email distributions.
• Create and edit presentations and client deliverables for meetings.
• Assist with industry events and client open houses.
• Collect and process deal files; generate invoices on JLL system.
• Track broker expenses following T&E policy.
• Perform general administrative duties and front desk coverage as needed.

Skills

Microsoft Office Suite

Adobe InDesign

Excel

PowerPoint

Outlook

Tools

CoStar

LoopNet

CRM software

Job description

We are looking for an Industrial

What This Job Involves

We are looking for an Industrial Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Fort Lauderdale office. You will have the opportunity to engage in a well‑rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast‑paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Business Operations

• Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information

Marketing

• Manage & maintain all listings on CoStar and LoopNet
• Prepare property marketing flyers, brochures, and email distributions
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings
• Assist and participate in planning as needed for industry functions or client events and open houses

Finance

• Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
• Track and process broker expense reports according to the JLL T&E policy

Administrative

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed

Interested? An ideal candidate would need to have the following qualifications:

Required

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Experienced with Adobe InDesign

Preferred

• Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities