Sales Coordinator

JLL; New York (NY); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

401(k) plan with matching company con­

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Job summary

JLL in New York is seeking an entry-level to 3-year experienced professional to support multiple brokers and teams. The role focuses on creating customized presentation content, coordinating with marketing, and handling advanced formatting.

You will manage CRM entries, update listings on CoStar/LoopNet, and assist in preparing deal documents, invoices, and client deliverables, with a strong emphasis on accuracy and timely delivery.

Qualifications

• Entry – level (0-3) years experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Proficient in Canva, Microsoft Word and PowerPoint; working to strong knowledge of the Adobe Creative Suite, specifically InDesign is a plus

Responsibilities

• Develop customized presentation content to support key sales messaging for client deliverables
• Work collaboratively with internal stakeholders and marketing team members against strict deadlines
• Perform advanced document formatting and presentation design
• Gather market research information to create client deliverables such as market surveys, tour books, competitive sets
• Prepare deal documents including RFPs, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company CRM database to track prospects, clients, and deal information
• Manage & maintain all listings on CoStar, LoopNet, View the Space & Hightower
• Prepare property marketing flyers, brochures, and email distributions
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings
• Assist and participate in planning as needed for industry functions or client events and open houses
• Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
• Track and process broker expense reports according to the JLL T&E policy
• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed

Skills

Microsoft Office Suite

Collaboration

Ability to learn new software

Tools

Canva

Adobe InDesign

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

• Develop customized presentation content to support key sales messaging for client deliverables
• Work collaboratively with internal stakeholders and marketing team members against strict deadlines
• Perform advanced document formatting and presentation design
• Gathermarket research information to create client deliverables such as,market surveys, tour books, competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing statusreports & customer & prospect correspondence,with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Manage & maintain all listings on CoStar, LoopNet, View the Space & Hightower
• Prepare property marketing flyers, brochures, and email distributions
• Create and edit presentations,pitches, and client deliverables for prospect/client meetings
• Assist and participatein planningas needed for industry functions or client eventsand open houses
• Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
• Trackand processbrokerexpensereports according to the JLL T&E policy
• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up,office maintenance,broker IT support, making travel arrangements& front desk coverage as needed

An ideal candidate should have the following desired experience and technical skills

Required

• Entry – level (0-3) years experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Proficient in Canva, Microsoft Word and PowerPoint; working to strong knowledge of the Adobe Creative Suite, specifically InDesign is a plus

Preferred

• Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities

Estimated total compensation for this position

75,000.00 – 75,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data

Location

On-site –New York, NY

Personalized benefits that support personal well-being and growth

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays

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