Sales Coordinator

Jones Lang LaSalle Incorporated; Austin, Northern (TX, KY); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

401(k) plan with matching company<br>

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Early access to earned wages through_D

Job summary

Jones Lang LaSalle is seeking a Sales Coordinator to join the Leasing team in Austin, TX. You’ll be the operational backbone, merging technology, finance, marketing, and client relations to support multimillion-dollar transactions.

The role offers exposure to deal-making, market analysis, and client strategy, with a focus on AI-powered workflows and collaborative problem solving. On-site in Austin, visa sponsorship not provided.

Qualifications

• Bachelor's degree from an accredited institution.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis.
• 1+ years of professional experience supporting multiple executives or team members in fast-paced environments.
• Demonstrated interest in commercial real estate and eagerness to build expertise in the industry.
• Analytical mindset with problem-solving abilities and strategic thinking.

Responsibilities

• Drive Business Operations by synthesizing market intelligence and preparing deal documents with precision.
• Maintain and optimize CRM databases and generate predictive insights for the brokerage team.
• Power Marketing & Client Engagement through accurate listings and AI-assisted marketing materials.
• Support planning and execution of client events and industry functions.
• Provide Strategic Administrative Support: complex scheduling, client liaison, and tech support for brokers.

Skills

Executive support

Microsoft Office proficiency

Excel for financial modeling

Analytical mindset

Communication skills

Time management

Education

Bachelor's degree

Tools

CRM systems (Salesforce/HubSpot)

AI tools (ChatGPT, Copilot)

Microsoft Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Opportunity

Join JLL's dynamic Leasing team as a Sales Coordinator and become the operational backbone of high-performing commercial real estate professionals. This isn't just another admin role—it's your gateway to understanding every facet of the commercial real estate business while making a tangible impact on multimillion-dollar transactions. In this role, you'll work at the intersection of technology, finance, marketing, and client relationships, leveraging cutting-edge AI tools and platforms to drive efficiency and results. You'll gain unparalleled exposure to deal-making, market analysis, and client strategy while building a strong foundation for a career in commercial real estate. If you thrive in fast-paced environments, love solving complex problems, and want to work alongside industry leaders, this is your opportunity.

What You’ll Do

Drive Business Operations

• Synthesize market intelligence into compelling client deliverables—including market surveys, tour books, and competitive analyses—using AI-powered research tools to accelerate insights and identify trends
• Prepare critical deal documents such as Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports with precision and speed
• Maintain and optimize our CRM database, leveraging AI analytics to uncover prospect patterns, track deal pipelines, and generate predictive insights for the brokerage team

Power Marketing & Client Engagement

• Manage property listings across CoStar, LoopNet, View the Space, and Hightower, ensuring accuracy and maximum visibility
• Create visually striking marketing materials—flyers, brochures, presentations, and email campaigns—enhanced with AI-assisted design and content generation tools
• Support the planning and execution of client events, industry functions, and property open houses that strengthen relationships and drive business development

Manage Financial Coordination

• Serve as the primary liaison between brokers and the accounting department, ensuring seamless deal file processing and documentation flow
• Collect, organize, and submit deal paperwork with accuracy and attention to detail
• Calculate, generate, and track invoices using JLL's accounting platform, maintaining clear communication between all parties
• Monitor outstanding invoices and payment status, keeping brokers informed of financial milestones throughout the transaction lifecycle

Leverage Technology & Innovation

• Deploy generative AI tools to streamline document creation, data analysis, and presentation development
• Use machine learning‑enhanced platforms to identify market trends and automate routine research tasks
• Continuously explore emerging technologies to improve team efficiency and client deliverables

Provide Strategic Administrative Support

• Coordinate complex schedules, manage meeting logistics, and ensure seamless day‑to‑day operations
• Serve as the first point of contact for clients, demonstrating professionalism and hospitality
• Provide technical support and troubleshooting for brokers, ensuring technology works seamlessly

Required Qualifications

• 1+ years of professional experience supporting multiple executives or team members, preferably in commercial real estate, professional services, or a fast‑paced corporate environment
• Bachelor's degree from an accredited institution
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis
• Demonstrated interest in commercial real estate and eagerness to build expertise in the industry
• Analytical mindset with proven problem‑solving abilities and strategic thinking capacity
• Exceptional communication skills—both written and verbal—with the ability to interact confidently with clients and senior professionals
• Strong organizational skills with the ability to manage competing priorities and meet tight deadlines
• Self‑motivated with a proactive approach to learning and professional development

Preferred Qualifications

• Experience with CRM systems (Salesforce, HubSpot, or similar platforms)
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or industry‑specific automation platforms
• Project management capabilities, including the ability to juggle multiple initiatives simultaneously
• Meticulous attention to detail with strong proofreading and editing abilities
• Resourceful, adaptable, and solution‑oriented with a positive attitude
• Discretion and professionalism when handling confidential information
• Eagerness to embrace new technologies and continuously improve processes

What we offer

• Unparalleled learning opportunities with exposure to high‑profile deals and industry leaders
• Career development with clear pathways to advance into brokerage, research, marketing, or other specialized roles
• Cutting‑edge technology including AI platforms and proprietary JLL tools
• Collaborative environment where your contributions directly impact team success
• Competitive compensation and benefits package
• Dynamic office culture
• Personalized benefits that support personal well‑being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay

Why JLL?

At JLL, we're shaping the future of real estate for a better world. As a Sales Coordinator, you'll be part of a collaborative, inclusive culture that values innovation, professional growth, and work‑life balance.

Location

Location: On-site –Austin, TX

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Privacy Notice

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

This email is only to request an accommodation.

We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.