Sales Coordinator, Brokerage

Jones Lang LaSalle Incorporated; New York (NY); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

401(k) match

Medical/Dental/Vision

Paid parental leave

Paid time off

Daily Pay

Wellness benefits

Job summary

Jones Lang LaSalle Incorporated is seeking a Sales Coordinator to support the Leasing team in New York. You will provide high level support across administrative, financial, marketing, and operational functions for the brokerage professionals.

You will partner with brokers, research, marketing and finance to help grow the business while maintaining strong CRM discipline and precise document management. This role offers exposure to all facets of the real estate transaction process.

Qualifications

• Strong skills with Microsoft Word, Excel, PowerPoint, Outlook.
• Experience with Canva and Adobe Creative Suite is a plus.
• Ability to learn new software and in-house systems.
• Project management and multi-tasking capabilities are preferred.

Responsibilities

• Develop customized presentation content to support key sales messaging for client deliverables.
• Collaborate with internal stakeholders and marketing to meet deadlines.
• Perform advanced document formatting and presentation design.
• Gather market research to create client deliverables such as market surveys and tour books.
• Prepare deal documents with direction from brokers and company policies.

Skills

Microsoft Office

Canva

InDesign

Adobe Creative Suite

Project management

Attention to detail

Tools

CoStar

LoopNet

View the Space

Hightower

Job description

About the role

We are looking for a Sales Coordinator to join our Leasing team. You will provide high level support to commercial real estate brokerage producers. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the team.

Key responsibilities

• Develop customized presentation content to support key sales messaging for client deliverables
• Work collaboratively with internal stakeholders and marketing team members against strict deadlines
• Perform advanced document formatting and presentation design
• Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Manage & maintain all listings on CoStar, LoopNet, View the Space & Hightower
• Prepare property marketing flyers, brochures, and email distributions
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings
• Assist and participate in planning as needed for industry functions or client events and open houses
• Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
• Track and process broker expense reports according to the JLL T&E policy
• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed

Required skills

• Entry - level (0-3) years experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL's in-house platforms
• Proficient in Canva, Microsoft Word and PowerPoint; working to strong knowledge of the Adobe Creative Suite, specifically InDesign is a plus
• Preferred Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities

Compensation

Estimated total compensation for this position: 75,000.00 - 75,000.00 USD per year

Estimated compensation for this position: 80,000.00 - 85,000.00 USD per year

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay
• Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Location and working arrangement

Location: On-site – New York, NY

Work arrangement: On-site

Eligibility and sponsorship

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Equal Opportunity and Accommodations

Jones Lang LaSalle ('JLL') is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at [e-mail].

For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Legal and privacy

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ('JLL') is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities.

Accepting applications on an ongoing basis until candidate identified.

About Jones Lang LaSalle

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.