Sales Coordinator

Vista Host Hotels Management & Development; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Health/Vision/Dental Insurance

Life/STD Insurance

401k Program

Employee Discounts

EAP

Job summary

Vista Host Hotels Management & Development seeks a Sales Coordinator for The Home2 Suites West Palm Beach Airport to support the sales team in booking group and transient business. You will manage client relationships, coordinate events, and ensure all client requirements are met with excellence.

You will engage with potential clients, conduct property tours, and collaborate across departments to deliver a seamless guest experience from initial contact through event completion.

Qualifications

• Excellent written and verbal English communication.
• Experience in sales or customer service in hospitality is preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Answer phones and greet walk-in guests with a friendly attitude.
• Conduct tours of hotel and meeting spaces for prospective clients.
• Assist in negotiating room rates and contracts, and relay bookings to management.
• Act as primary point of contact from initial inquiry through event completion.
• Coordinate with departments to ensure a seamless guest experience.
• Support the sales team to drive revenue and marketing efforts.

Skills

Communication skills

Organizational skills

Detail-oriented

Team collaboration

Job description

• Health/Vision/Dental Insurance.

The Home2 Suites West Palm Beach Airport, managed by Vista Host Management & Development Company, combines two popular brands under one roof, offering flexible accommodations for both short and extended stays. Located conveniently in a bustling area with easy access to dining and entertainment, the property features shared amenities such as a fitness center, indoor pool, and complimentary breakfast, ensuring a comfortable experience for all guests.

Position Summary

The Sales Coordinator combines both administrative and sales skills to support the sales team in booking and organizing group and transient business. This role involves managing client relationships, coordinating events, and ensuring that all client requirements are met effectively. The position is ideal for someone who excels at communication, organization, and delivering exceptional service.

WHO IS THIS POSITION FOR?

The Sales Coordinator role is best suited for someone who:

• Enjoys a mix of administrative and client-facing responsibilities, contributing to the overall sales effort.
• Has strong communication skills and the ability to work collaboratively across departments.
• Is detail-oriented, organized, and able to manage multiple tasks efficiently.
• Thrives in a fast-paced environment and is committed to delivering a positive guest experience from booking to event completion.

WHY WORK FOR US?

• Competitive salary with opportunities for performance-based incentives.
• Vacation / Sick / Bereavement / Holiday Pay.
• Health/Vision/Dental Insurance.
• Life / STD Insurance.
• 401k Program.
• Employee Discounts (Brand Hotels & Company Hotels).
• Free, Third-Party Employee Assistance Program (personal and professional).
• Opportunities for professional growth within Vista Host’s expanding portfolio.

Duties And Responsibilities

• Answer phones and engage with walk-in guests with an upbeat and friendly attitude, ensuring a welcoming experience.
• Conduct tours of the hotel and meeting spaces, showcasing facilities and services to prospective clients.
• Assist in negotiating room rates and other hotel services, communicating booked groups to hotel management, and supporting contract negotiations.
• Provide comprehensive support to clients, from initial contact through the completion of their event, acting as the primary point of contact.
• Consistently communicate with all team members, serving as the liaison between departments and clients to ensure a seamless guest experience.
• Collaborate with the sales team to assess departmental progress, adapt sales strategies, and enhance sales efforts.
• Coordinate customer specifications with other departments, responding quickly to customer comments, issues, and requests.
• Maintain organized and legible records, files, and documentation to ensure accurate client communication and follow-up.
• Reach individual booking revenue goals by selling, negotiating, prospecting, and marketing the hotel across social media channels.
• Prepare contracts, proposals, rate agreements, and other necessary documentation, coordinating with relevant hotel departments.
• Resolve issues, complaints, and problems to ensure high-quality service and customer satisfaction.
• Perform other duties as assigned by management to support overall sales objectives.

Position Requirements

• Must be able to communicate effectively in English, both written and verbally.
• Must be able to lift up to 20 lbs.
• Strong organizational skills and attention to detail.
• Experience in sales or customer service is preferred, especially in a hospitality setting.

The Vista Host Promise: We will inspire unlimited potential for every Vista Host associate and hotel guest. We will do this by serving all whom we encounter with genuine kindness and exceptional hospitality. With these efforts, we will empower, and always advocate for, every person’s experience to result in their heartfelt desire to return.