Sales Coordinator

Hyatt Regency; Arlington (VA); On-site; USD 34,000 - 45,000; Full time

Job summary

Hyatt Regency Crystal City is seeking an entry-level Sales Coordinator to support the Sales, Events, and Marketing teams with administrative excellence and proactive problem-solving. This role provides direct support to senior sales leadership and acts as a liaison across departments, handling lead qualification, contract preparation, and day-to-day admin tasks to drive revenue generation.

Ideal candidates balance multiple priorities, adapt to new technologies, and are eager to learn hotel

Qualifications

• Desire to satisfy the needs of others in a fast-paced hospitality environment
• Exceptional attention to detail and a commitment to accuracy
• Strong verbal and written communication skills
• Proficiency with computer applications and technology, with the ability to quickly learn new systems
• Strong organizational and time-management skills, with the ability to effectively multitask and prioritize competing responsibilities
• Demonstrated problem-solving abilities and a proactive, solution-oriented mindset
• Positive, "can-do" attitude with a willingness to support the team wherever needed
• Ability to work independently while thriving as part of a collaborative team environment
• Flexibility to adjust work schedules when business demands require additional support
• Ability to prepare, review, and draft proposals, bookings, contracts, and other sales documentation for management review
• Strong administrative skills, including database maintenance, system administration, reporting, and audit-related responsibilities
• Eagerness to learn hotel sales, event planning, and revenue-generating processes
• Ability to manage daily, weekly, monthly, and annual projects while meeting deadlines
• Hospitality mindset with a passion for creating meaningful experiences for both clients and colleagues
• A professional, dependable, and service-oriented approach to every interaction

Responsibilities

• Assist with lead qualification and lead assignment across channels
• Prepare contracts and follow up with clients
• Manage accounts, database, and sales projects
• Support system audits and daily admin tasks
• Collaborate with Director of Sales, Marketing & Events and Sales Managers
• Contribute to revenue-generation initiatives and cross-functional processes

Skills

Teamwork

Attention to detail

Communication

Tech-savvy

Multitasking

Problem solving

Independent work

Flexibility

Proposal drafting

Database maintenance

System administration

Reporting

Audits

Hospitality mindset

Tools

MS Office

Database management

Excel

Job description

Organization- Hyatt Regency Crystal City

Summary

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. The Sales Coordinator plays a vital role in supporting the Sales , Events, and Marketing team through administrative excellence, proactive problem-solving, and exceptional attention to detail.

This position provides direct support to the Director of Sales , Marketing & Events, Associate Directors and Sales Managers while serving as a key liaison between internal departments and prospective clients. The Sales Coordinator will assist with lead qualification, lead assignment through varied channels, contract preparation, client follow-up, account administration, database management, sales and marketing projects, system audits, and day-to-day administrative functions that support revenue generation efforts.

Success in this role requires the ability to gather and organize critical information during initial client interactions, helping qualify leads and ensuring a seamless handoff to Sales Managers. The ideal candidate will be comfortable balancing multiple priorities, mastering new technology and systems, and supporting a variety of daily, weekly, monthly, and annual sales initiatives and projects.

This is an entry-level hospitality sales position offering significant exposure to hotel sales , marketing, and events. It serves as an excellent gateway to career growth within Hyatt and the hospitality industry. We are looking for an individual who is eager to learn, willing to take initiative, and excited to contribute to a collaborative and high-performing team environment.

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment, or a supportive work environment, if you are ready for this challenge, then we are ready for you.

Hourly Compensation: $29.00

What Will Make You Successful

• You enjoy being part of a team and supporting the success of others.
• You are naturally curious and ask thoughtful questions to uncover client needs.
• You embrace new technology and are comfortable learning new systems.
• You can juggle multiple tasks without sacrificing accuracy or attention to detail.
• You take ownership of projects and follow through on commitments.
• You view challenges as opportunities to solve problems and improve processes.
• You are looking for a long-term career path in hospitality sales , events, and marketing.

This role offers a unique opportunity to gain hands-on experience across sales , marketing, events, systems administration, and client engagement while building the foundation for future advancement within Hyatt.

Qualifications

• A true desire to satisfy the needs of others in a fast-paced hospitality environment
• Exceptional attention to detail and a commitment to accuracy
• Strong verbal and written communication skills
• Proficiency with computer applications and technology, with the ability to quickly learn new systems and platforms
• Strong organizational and time-management skills, with the ability to effectively multitask and prioritize competing responsibilities
• Demonstrated problem-solving abilities and a proactive, solution-oriented mindset
• Positive, "can-do" attitude with a willingness to support the team wherever needed
• Ability to work independently while thriving as part of a collaborative team environment
• Flexibility to adjust work schedules when business demands require additional support
• Ability to prepare, review, and draft proposals, bookings, contracts, and other sales documentation for management review
• Strong administrative skills, including database maintenance, system administration, reporting, and audit-related responsibilities
• Eagerness to learn hotel sales , event planning, and revenue-generating processes
• Ability to manage daily, weekly, monthly, and annual projects while meeting deadlines
• Hospitality mindset with a passion for creating meaningful experiences for both clients and colleagues
• A professional, dependable, and service-oriented approach to every interaction