Sales & Contracts Coordinator

Capstone Mechanical, LP.; Itasca (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Capstone Mechanical, LP. is seeking a Sales Coordinator to support the sales team with administrative tasks, including maintaining records, filing contracts, confirming receipt of equipment, and assisting with contracts and quotes.

The role requires attention to detail, ability to multi-task in a fast-paced environment, and solid MS Office skills. It operates in an office and field environment in Itasca, IL.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative experience supporting multiple individuals.
• Strong attention to detail and ability to work independently.
• Organized and able to multi-task in a fast-paced environment.
• Proficient with Microsoft Office applications.

Responsibilities

• Prepares documentation such as quotes, contracts, and RFP/RFI responses for potential customers
• Maintains all quote documentation and the WIP with accurate pricing and configurations for all Account Managers
• Maintains all sales demonstration tools and applications
• Coordinates job billing with the sales team
• Enters jobs into the system and assists with ordering equipment for said jobs
• Confirms the arrival of parts for service and contract projects and notifies appropriate personnel of arrival
• Files and maintains documentation according to record keeping and retention guidelines
• Attends sales meetings
• Responsible for reporting job progress to sales and leadership team
• Assists with Account Receivable (explanation of why items are owed , contacting customers for payment, etc.)
• Other Duties as assigned

Skills

Attention to detail

Multi-tasking

MS Office

Administrative support

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Capstone Mechanical, LP. is seeking a Sales Coordinator to support the sales team with administrative tasks, including maintaining records, filing contracts, confirming receipt of equipment, and assisting with contracts and quotes.

The role requires attention to detail, ability to multi-task in a fast-paced environment, and solid MS Office skills. It operates in an office and field environment in Itasca, IL.