Construction Project Coordinator

Capstone Mechanical; Waco (TX); On-site; USD 60,000 - 78,000; Full time

Job summary

Capstone Mechanical is seeking an Assistant Project Manager to provide administrative support to the project management team. You will attend project meetings and handle administrative tasks related to change orders, shop drawings, subcontractor communication, contract revisions, and material tracking.

The role requires 2–4 years of construction or administrative experience, typically with an emphasis in mechanical, electrical, or specialty contracting environments.

Qualifications

• Associate's or Bachelor's degree in construction management, business administration, or related field or equivalent work experience.
• 2–4 years of experience in construction, project management, or administrative support, preferably in mechanical/electrical/specialty contracting.
• OSHA 10 or PMP/CAPM certifications preferred.

Responsibilities

• Set up, organize, and maintain the project filing system on server.
• Enter, update, create, and distribute submittals.
• Assemble contract and subcontract routing including change orders.
• Issue letters of intent for major equipment and subcontractors with lead times and submittal data.
• Process and execute required construction permits.
• Create and validate purchase orders and direct owner purchases.
• Develop and manage project plans, tracking logs, risks and actions.
• Coordinate notifications and file notices to owners.
• Schedule turnover meetings from estimating to operations and assign project numbers.
• Request and maintain certificates of insurance across departments.
• Assist and backup the Project Administrator.

Skills

Organizational skills

Time management

Project planning

Risk tracking

Attention to detail

Independent worker

Team player

Multitasking

Education

Associate's or Bachelor's degree in construction management or related field

Equivalent work experience considered

Tools

OSHA 10 certification

PMP or CAPM certification

Job description

Capstone Mechanical is seeking an Assistant Project Manager to provide administrative support to the project management team. You will attend project meetings and handle administrative tasks related to change orders, shop drawings, subcontractor communication, contract revisions, and material tracking.

The role requires 2–4 years of construction or administrative experience, typically with an emphasis in mechanical, electrical, or specialty contracting environments.