Administrative & Operations Coordinator

Capstone Mechanical, LP.; Bensalem Township, Northern (Bucks County, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Capstone Mechanical, LP. is seeking an experienced administrative professional in Bucks County, PA to support daily office operations.

The role requires strong organizational skills and proficient use of Microsoft Office to prepare documents, manage schedules, and communicate with clients and staff. The ideal candidate will work both independently and as part of a team, handle confidential information, and help coordinate meetings, presentations, and office tasks in a fast-paced environment.

Qualifications

• Requires High School Diploma and 2–3 years in an office setting.
• Administrative skills and attention to detail are required.
• Excellent verbal and written communication skills are required.
• Proficient knowledge of Microsoft Office (Word, Excel, Outlook, etc.) is required.

Responsibilities

• Work independently and within a team on projects.
• Assist with special projects and coordination tasks as needed.
• Stock kitchen supplies and clean kitchen area daily.
• Answer telephones, direct calls, and take messages.
• Greet visitors and notify employees of visitors when necessary.
• Compile, copy, sort, and file records of office activities and transactions.
• Operate office equipment (photocopiers, scanners, fax, voicemail).
• Assist with errands as necessary.
• Inventory and order office materials, supplies, and services.
• Complete work schedules, manage calendars, and arrange appointments.
• Prepare and proofread data and other information such as records or reports.
• Type, format, proofread, and edit correspondence and documents.

Skills

Administrative skills

Attention to detail

Multi-tasking

Verbal & written communication

MS Office

Education

High School Diploma

Tools

Microsoft Office

Job description

Capstone Mechanical, LP. is seeking an experienced administrative professional in Bucks County, PA to support daily office operations.

The role requires strong organizational skills and proficient use of Microsoft Office to prepare documents, manage schedules, and communicate with clients and staff. The ideal candidate will work both independently and as part of a team, handle confidential information, and help coordinate meetings, presentations, and office tasks in a fast-paced environment.