Marketing Assistant & Events Coordinator

Ametrine Inc.; Round Rock (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Ametrine Inc. is seeking a Marketing Assistant & Events Coordinator to support the Marketing Department with daily administrative duties, marketing initiatives, and event planning. This role collaborates with internal teams and external vendors to ensure campaigns and events run smoothly.

The ideal candidate is organized, detail-oriented, and able to manage multiple tasks, from content scheduling to trade-show logistics, while maintaining materials and department resources.

Qualifications

• Associate or bachelor’s degree in marketing, communications, business administration, or related field preferred.
• 1–3 years of experience in marketing support, administrative coordination, event planning, or related field preferred.
• Experience with CRM systems preferred.
• Strong organizational skills and attention to detail.
• Ability to work with internal teams and external vendors.

Responsibilities

• Assist with marketing campaigns, content scheduling, website and social media updates, and other departmental initiatives as directed by the Marketing Director.
• Coordinate the ordering, inventory, organization, and distribution of marketing collateral and materials.
• Maintain shared files, calendars, task assignments, and departmental records; develop templates and procedures to improve efficiency.
• Assist the BD team with CRM updates, reporting, and routine administrative tasks.
• Coordinate logistics for domestic and international events, including registrations and travel arrangements.
• Maintain event schedules, vendor contacts, planning documents, and expense records; assist with invoices and post-event reporting.

Skills

Communication skills

Organization

Time management

Team collaboration

Attention to detail

Education

Bachelor's or Associate degree

Marketing/Business background

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Asana

Job description

Job Summary

The Marketing Assistant & Events Coordinator supports the Marketing Department through daily administrative activities, marketing initiatives, and event planning. This position assists with coordinating trade shows and company events, maintaining marketing materials and departmental resources, and providing organizational support to Marketing and Business Development (BD).

The ideal candidate is organized, detail-oriented, and comfortable managing multiple assignments while working collaboratively with internal teams and external vendors.

Responsibilities and Duties

Marketing Assistant (Core)

• Marketing Support: Assist with marketing campaigns, content scheduling, website and social media updates, and other departmental initiatives as directed by the Marketing Director.
• Marketing Materials: Coordinate the ordering, inventory, organization, and distribution of marketing collateral, promotional items, branded merchandise, and sales materials.
• Departmental Organization: Maintain shared files, calendars, task assignments, and departmental records. Assist with developing standardized templates, reference documents, and procedures to improve organization and efficiency.
• Sales Support: Assist the Business Development (BD) team with CRM updates and reporting, sales-related follow-ups, and routine administrative needs.
• Cross-Department Coordination: Communicate with internal teams and external vendors to support scheduling, information sharing, and timely completion of assigned activities.

Event Planning & Coordination

• Trade Shows & Conferences: Coordinate logistics for domestic and international events, including registrations, vendors, booth requirements, travel arrangements, shipping, and onsite needs.
• Event Administration: Maintain event schedules, vendor contacts, planning documents, and expense records. Assist with purchase requests, invoices, and post-event reporting.
• Internal Events: Serve as the coordinating lead for the company's Events Committee, facilitating shared planning responsibilities for employee events and company activities. Assist with internal leadership meetings and off-site events as needed.

Required Skills & Abilities

• Strong organizational skills with the ability to manage multiple assignments, priorities, and deadlines.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Familiarity with task management platforms such as Asana.
• Strong written and verbal communication skills with attention to detail.
• Ability to communicate professionally and work collaboratively with internal teams, customers, and vendors.
• Familiarity with social media, basic marketing tools, and CRM systems preferred.
• Ability to work independently on assigned tasks, follow instructions, and adapt to changing priorities.

Education & Experience

• Associate or bachelor’s degree in marketing, communications, business administration, or a related field preferred; equivalent experience considered.
• 1–3 years of experience in marketing support, administrative coordination, event planning, or a related field preferred.

Other Requirements

• Must be a U.S. Person, per U.S. government contract requirements.

Physical Requirements

Primarily an office-based role requiring extended periods of sitting and computer use. Occasional standing, walking, lifting event materials, and assistance with event setup may be required. Occasional exposure to manufacturing noise and equipment.