Marketing and Non-Traditional Administrative Assistant

Andersen Corp.; Tomball (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Renewal by Andersen is seeking an administrative professional to support Event and Retail programs under supervision of the Event Manager and Retail Manager. The role involves tracking appointments, updating spreadsheets, and serving as a point of contact for promoters.

You will assist with scheduling, run reports, manage logs, coordinate move-ins, and help HR with documents. Proficiency in Microsoft Office and scheduling systems is required; 1–3 years of related experience is preferred.

Qualifications

• 1–3 years related experience and/or training.
• Ability to read and interpret safety rules and procedures.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups.
• Mathematical skills: basic arithmetic and data interpretation.
• Reasoning to solve practical problems with limited standardization.
• Ability to interpret written, oral, diagram, or schedule instructions.

Responsibilities

• Track event appointments and maintain updated spreadsheets.
• Be point of contact for promoters for appointment check-ins.
• Assist Marketing Manager with show move-ins and supplies.
• Input promoters and shows into systems such as Timesheet Mobile, When I Work, EnabledPlus.
• Assist with scheduling interviews and research projects.
• Pull reports and generate weekly logs.
• Assist with employee bonus calculations and expense tracking as needed.
• Deliver appropriate documents to HR and perform other duties as assigned.

Skills

Reading & interpretation

Writing reports

Public speaking

Math skills

Problem solving

Instruction interpretation

Tools

Microsoft Office

SharePoint

Teams

Timesheet Mobile

EnabledPlus

When I Work

Job description

Under general supervision of the Event Manager and Retail Manager, the position performs a variety of administrative duties related to Event and Retail functions and programs.

Responsibilities

• Track all event appointments and keep updated spreadsheets.
• Compare with promoter log sheets weekly and find missing appointments.
• Be point of contact for promoters for appointment check‐ins and provide weekly list of seats and cancellations.
• Pull and listen to calls as needed or requested.
• Assist Marketing Manager and Managers in coordinating show move‑ins, ensuring team leaders have necessary supplies.
• Create and maintain equipment in/out log and keep event area organized.
• Input promoters and various shows into systems such as Timesheet Mobile, When I Work, EnabledPlus, etc.
• Assist with scheduling interviews and perform reverse searches when time allows.
• Research projects for department (e.g., look up all farmer’s markets in the area).
• Assist with running DISC profiles when needed.
• Track inventory (marketing/promoting info) and supplies (decorations).
• Track the life of the appointments and communicate to agents and promoters; generate appointment tracker reports.
• Conduct weekly log sheet that includes date, set, and customer information.
• Assist in other tasks as needed and deliver appropriate documents to HR.
• Assist with employee bonus calculations and expense tracking if needed.
• Pull reports as needed (e.g., monthly/weekly numbers, S & M's, monthly hour breakdowns).
• Other duties as assigned.

Qualifications

One to three years related experience and/or training.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees.
• Mathematical skills: add, subtract, multiply, divide all units of measure; compute rate, ratio, percent; interpret bar graphs.
• Reasoning ability: solve practical problems and deal with a variety of concrete variables in situations with limited standardization.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Experience with Microsoft Office suite (Word, Excel, Outlook, SharePoint, Teams, etc.). Must be able to learn program usage such as Timesheet Mobile, EnabledPlus, When I Work, etc.

Physical Demands

The employee must maintain regular attendance. The role requires frequent standing, walking, and sitting. Occasional climbing, stooping, kneeling, crouching, or crawling may be required. The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The employee may be occasionally exposed to moving mechanical parts and fumes or airborne particles. Noise level is usually moderate.

EEO Statement

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other federal, state or local protected class. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds.

Legal Notice

Apply at: http://j.brt.mv/ATS/jb.do?reqGK=27559128&refresh=true. The State of Texas is an "at will" employment state. I understand that this job description does not create a contract for employment with Renewal by Andersen and that the Company reserves the right to change or modify this job description at any time with or without notice. I understand that my employment is "at will" and the Company or I may end the employment relationship at any time, for any reason or for no reason, with or without notice.