Sales Assistant - Aviation & Event Logistics

City Staffing; Miami (FL); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Flexible work environment

Exposure to high-profile clients

Opportunity for career growth

Job summary

A leading staffing agency seeks a Sales Administrator to support two Sales Directors in managing complex travel logistics in aviation. The role involves coordinating travel arrangements, managing client documentation, and ensuring seamless operational flow. Ideal candidates will have 3–5 years of experience in travel coordination and excellent attention to detail. This position offers exposure to high-profile events and a flexible, remote-friendly working environment.

Qualifications

• 3–5 years of experience in travel coordination, aviation operations or similar.
• Proven ability to organize complex travel under pressure.
• Experience supporting international teams across time zones.

Responsibilities

• Support two Sales Directors with daily administrative tasks.
• Coordinate travel logistics for clients and internal teams.
• Build and deliver detailed flight briefs and itineraries.

Skills

Travel coordination

Organizing complex travel

Attention to detail

Managing multiple priorities

Tools

Microsoft Office

CRM systems

Job description

Base Pay Range

$60,000.00 / yr – $70,000.00 / yr

Position Overview

The Sales Administrator will play a key support role for two Sales Directors based in California and London, helping drive success across private aviation, group charter, and large‑scale event travel operations. This position is not a sales role, but rather a critical operational and administrative support role ensuring the smooth delivery of charter programs and backend logistics.

Key Responsibilities

• Support two Sales Directors with daily administrative and client‑related tasks
• Coordinate travel logistics across commercial and private aviation for clients and internal teams
• Build and deliver detailed flight briefs, itineraries, and client‑facing documents
• Create and manage passenger manifests and documentation for flight operations
• Act as a key point of coordination across multiple time zones (e.g., London, Los Angeles)
• Help manage timelines, deliverables, and last‑minute changes for ongoing travel projects
• Oversee a team of flight representatives, ensuring logistics run smoothly on the ground
• Arrange transportation, hotels, and ground handling services as required
• Procure and build custom flight quotes
• Reconcile flight‑related costs and expenses and assist with invoice processing
• Maintain and update CRM systems, reports, and sales performance dashboards
• Prepare internal documentation, reports, and presentations for leadership
• Manage communication between sales, operations, and client service teams
• Handover completed flight programs to the in‑house operations team
• Proactively flag and troubleshoot issues before they impact program execution

Qualifications

• 3–5 years of experience in travel coordination, aviation operations, event logistics, executive support, or similar fast‑paced environments
• Proven ability to organize complex travel and logistics under pressure
• Experience supporting international teams and managing across multiple time zones
• High degree of professional maturity, discretion, and autonomy
• Excellent attention to detail and ability to juggle multiple priorities in real time
• Comfortable working with tight deadlines and evolving travel itineraries
• Experience working on or supporting large‑scale events or charter programs (strongly preferred)
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and CRM systems
• Based in or open to occasional travel to Miami, FL (preferred but not required)

Why You’ll Love This Role

• Work on globally impactful events in the aviation and travel space
• Join a nimble, innovative team where your voice matters
• Flexible, remote‑friendly work environment with international collaboration
• Exposure to high‑profile clients and charter programs
• Opportunity to grow into more senior roles across sales, operations, or logistics

Additional Details

Seniority level: Associate

Employment type: Full‑time

Job function: Administrative, Sales, and Project Management

Industries: Airlines and Aviation and Travel Arrangements